Select Board Agenda and Minutes

Date:  Monday March 06, 2017 (03/06/17)

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Select Board Agenda
Martin Memorial Hall
5259 Route 5, Ascutney, VT
Monday, March 6th, 2017
7:00 P.M.
REGULAR MEETING

1. Call to Order

2. Comments from Select Board and Town Manager

3. Comments from citizens on topics not on agenda

4. Review minutes from previous meeting(s) 02/21/2017

5. Town Plan - Hearing

6. HCRS River House – Brenda Richardson

7. Mobile Home Sale

8. 2016 Municipal Highway Grant 1.1 Mile Baltimore Road Culvert Project

9. EMC Update

10. Approve Warrant

11. Future Meeting Agenda Items
A. March 20th, 2017
- Town Plan
- Award funds from Transfer Station Bottle/Can Redemption Program
- Green Mountain Power Presentation

B. April 3rd, 2017
- Act 148 / Southern Windsor/Windham Counties Solid Waste Management
District / Mary O’Brien, Coordinator
- Act 148 Universal Recycling, Mary O’Brien and Ham Gillett
- Transfer Station - Single Sort RFP and Decision
- Swap Shop

12. Town Manager Annual Evaluation
Possible Executive Session as per 1 V.S.A. § 313 (3) (Continued from 02/21/2017)
13. Adjourn


Select Board
Martin Memorial Hall
5259 Route 5 Ascutney VT
Monday March 6, 2017
7:00 PM
REGULAR MEETING

MINUTES
APPROVED 3/20/2017

Select Board Members Present: Daniel Boyer
C. Peter Cole
Lynn Esty
Kelly Murphy

Select Board Members Absent: Amy Beth Main

Ed Morris, Town Manager

Others Present:
Edith Stillson Paul Tillman Nancy Heatley
Hal Wilkins Brenda Richardson Julia Lloyd Wright

NOTE: No SAPA TV coverage of this meeting

1. Call to Order
Mr. Boyer called the meeting to order at 7:02 PM.

2. Comments from Select Board and Town Manager
Ms. Murphy complimented Ed Morris and Colin Butler for doing an excellent job of presenting and answering questions at Town Meeting. She encouraged everyone to call Ed or Colin whenever there are questions on pertinent Town matters.

Mr. Morris drew the Board's attention to the packet of information from Green Mountain Power. He said they are providing their 45-day notice of a large solar project to be constructed in Town. They will be at the Board meeting on the 20th to present details. He urged the Board to read through the material and contact him or Hal Wilkins with questions.

3. Comments from Citizens on topics not on the agenda
Nancy Heatley said that the request for a resolution in support of citizen's right to sue the hydroelectric power companies over erosion issues on the Connecticut River had received good media coverage She thanked the Board for their support.

4. Review minutes from previous meetings – 2/21/2017
Motion: To accept the minutes of the 2/21/2017 meeting
Made by: Mrs. Esty Second: Mr. Cole
Vote: Unanimous in favor

5. Town Plan Hearing
Land Use Administrator, Hal Wilkins, said it is critical that the Plan be adopted on the 20th. He said there are still minor changes and corrections being made to it.

Ms. Murphy said that some of the data is quite outdated and asked if it would be updated. Mr. Wilkins said they are working on it. It was acknowledged that data will never be completely current.

Mrs. Esty asked that the name for Downers 4 Corners be consistent throughout the Plan. She noted that it is referred to by a variety of names in the Plan.

Mrs. Esty said that the claim that all the dry hydrants are on the west side of Town in incorrect. There was discussion on the availability of accurate information on dry hydrants. No one up-to-date source seems to exist. This will be acknowledged in the Plan and will be made an objective to address.

Ms. Murphy asked about the Plan's call for restricting motorized boats on the Connecticut River and the prohibition on constructing docks along the bank. She stated that facilitating boat traffic might provide an economic benefit to the Town.

The hearing was closed. The second hearing will be on March 20th.

6. HCRS River House – Brenda Richardson
Ms. Richardson asked for an update on the activities surrounding the “River House”. Mr. Morris said that Chris Callahan is continuing to work through the legal complexities of the case in light of the fact that HCRS has still not accepted the conditional use permit that was issued by the Zoning Board. Ms. Richardson said that Mr. Callahan should stop wasting the taxpayers' money and start enforcing the rules. Mr. Morris urged patience.

7. Mobile Home Sale
The Town has acquired a mobile home at Country Estates Mobile Home Park through tax sale. The mobile home is old and needs a lot of work. It is unlikely that it could be sold. Steve and Wendy Smith are offering to take ownership of the home in exchange for the park rent the Town now owes ($221.96). Mr. Morris recommended this course of action.

Motion: Allow the Town Manager to complete the transfer of the 1973 mobile home from the Town to Country Estates Mobile Home Park LLC in exchange for space rent due.
Made by: Mrs. Esty Second: Mr. Cole
Vote: Unanimous in favor

8. 2016 Municipal Highway Grant 1.1-Mile Baltimore Road Culvert Project
This is a re-submission of an application that was previously denied. The total project cost is $204,972. The grant request is for $175,000. There is a 10% match required from the Town ($17,500). Total cost to the Town will be $29,972.

Motion: Approve submission of the FY2018 Municipal Highway Grant for the 1.1-mile culvert on Baltimore Road
Made by: Mrs. Esty Second: Mr. Cole
Vote: Unanimous in favor

9. EMC Update
At the previous meeting, the Board had decided to require that all EMCs complete three online classes – IS 1, IS 100, and IS 800. However, the IS 1 class is no longer being offered. Mr. Morris recommended replacing it with IS 700.A.

Motion: That the Town of Weathersfield require the appointed Emergency Management Coordinator to take IS 700.A instead of the previously required IS 1, by July 1 of the year of appointment.
Made by: Mrs. Esty Second: Ms. Murphy
Vote: Unanimous in favor

10. Approve Warrant
Motion: To approve the warrants for March 6, 2017 as follow:

General Funds Operating Expenses $24,082.63
Payroll $11,837.33

Highway Fund Operating Expenses $12,263.79
Payroll $9,987.01

Solid Waste Management Fund
Operating Expenses $3,078.05
Payroll $1,106.62

Library Operating Expenses $38.53

Grants Operating Expenses $1,781.74

Agency Monies Operating Expenses $0.00

Reserves $0.00

Grand Totals Operating Expenses $41,244.74
Payroll $24,141.84

Made by: Mrs. Esty Second: Mr. Cole
Vote: Unanimous in favor

11. Future Meeting Agenda Items
a. March 20th, 2017
11.a.i. Town Plan
11.a.ii. Award funds from Transfer Station Bottle/Can Redemption Program
11.a.iii. Green Mountain Power Presentation
b. April 3rd , 2017
11.b.i. Act 148/Southern Windsor/Windham Counties Solid Waste Management District/Mary O'Brien, Coordinator
11.b.ii. Act 148 Universal Recycling/Mary O'Brien and Ham Gillett
11.b.iii. Transfer Station – Single Sort RFP and Decision
11.b.iv. Swap Shop

12. Town Manager Annual Evaluation – Possible Executive Session as per 1 VSA Sect. 313(3) (Cont. from 2/21/2017)

Motion: To enter executive session as per 1 VSA Sect. 313(3) for the Town Manager's Annual Evaluation
Made by: Ms. Murphy Second: Mrs. Esty
Vote: Unanimous in favor

The Board went into executive session at 8:16 PM.
The Board came out of executive session at 9:15 PM. No action was taken.

13. Adjourn
Motion: To adjourn the meeting
Made by: Ms. Murphy Second: Mrs. Esty
Vote: Unanimous in favor

The meeting adjourned at 9:17 PM.

Respectfully submitted,
deForest Bearse

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