Select Board Agenda and Minutes

Date:  Monday February 12, 2018 (02/12/18)

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Select Board Agenda 02/12/2018
Select Board Agenda

Martin Memorial Hall
5259 Route 5
Monday, February 12th, 2018
6:30 P.M.


1. Call to Order

2. Approve overweight exception for Bridge #63 (Ascutney Basin Road)

3. Adjourn

Select Board Minutes 02/12/2018
Special Select Board Meeting, Monday, February 12, 2018

Select Board Members Present: Kelly Murphy
Tom Leach
Dan Boyer
Peter Cole
Amy Beth Main
Ed Morris, Town Manager

Others Present:
Tim Morton, State of Vermont
Luke Willey, Willey Earthmoving Corp
Ray Stapleton, Weathersfield DPW
Wes Hazeltine, Weathersfield DPW
Paul Tillman

Call to Order:
Ms Murphy called meeting to order at 6:30PM.
Ms Murphy opened the meeting asking Mr. Morris to explain the reason for the special meeting.
Ed Morris, Town Manager explained that it had been identified that there was logging on Ascutney Basin Road and the contractor had not obtained the proper overweight permit.
There is damage to the bridge previously identified by the state of Vermont bridge inspection completed most recently in October 2017; but the damage is known to have been there prior to Hurricane Irene.
Bridge inspection in packet. State unable to give a proper load rating with the damage per Mr. Morris’s inquiry to the state.
Tim Morton from the State of Vermont Forestry discussed there is currently a management plan for Little Ascutney for logging and maintaining wildlife management areas for the use by community and state. Mr. Morton explained that once the harvested wood leaves the landing area it is no longer property of the state. It is the responsibility of the contract for proper permitting.
Luke Willey was present to represent Willey Earthmoving Corp responsible for the logging operations currently going on at Ascutney Basin Road. Mr. Willey stated he did know he needed a permit but it was an oversight, not overlooked on purpose.
Mr. Boyer noted that Willey Earthmoving has had previous business with the town which resulted in legal actions after Hurricane Irene.
Motion was made by Dan Boyer, 2nd by Tom Leach to grant an exception to finish the log work in progress with the following stipulations:
• Daily contact with Wes to review road conditions and appropriate times to be on the road based on temperatures.
• Stop before the bridge to center up truck prior to proceeding over bridge.
• An agreement in writing that any rut and/or truck damaged will be repaired by Willey Earthmoving; with associated timeframes.
Discussion followed that this work started in December and is expected to be completed by early spring.
Vote: unanimous in favor.
Motion to adjourn at 7:03p made by Mr. Boyer, second by Mr. Cole.

Respectfully submitted,
Amy Beth Main, Board Clerk


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