Select Board Agenda and Minutes

Date:  Tuesday February 20, 2018 (02/20/18)

Documents & Links:

Additional Documents:

Select Board Agenda 02/20/2018

Select Board Agenda
Martin Memorial Hall

5259 Route 5

Tuesday, February 20th, 2018

7:00 P.M.

Regular Meeting

Note Meeting is on Tuesday

1. Call to Order

2. Comments from Select Board and Town Manager

3. Comments from citizens on topics not on agenda

4. Review minutes from previous meeting(s) 02/05/2018 - 02/12/2018

5. Errors and Omissions to the Grand List / Listers (Continued from 02/05/2018)

6. Request by Savage Racing to host a Marathon

7. Budget Review

8. Request to Use Vault Reserve to Digitize Land Records

9. Request to Move Fund Balance to Offset the Cost of the Reservoir Road Project

10. Approve 2018 Town Highway & Bridge Weight Restrictions

11. Prepare for Town Meeting

Select Board Speaker List
Review Power Point
12.Appointments

Budget Committee (Four Openings)

Connecticut River Joint Commission

Conservation Commission (One four year term open)

Fence Viewer (One Opening)

Southern Windsor County Regional Planning Commissioner

Alternate

Southern Windsor County Transportation Advisory Committee

Representative

Alternate

13. Approve Warrant

14. Future Agenda Items

A. Future Agenda Items

15. Adjourn

Click here for the Selectboard Packet

Select Board Agenda
Martin Memorial Hall

5259 Route 5

Tuesday, February 20th, 2018

7:00 P.M.

Regular Meeting

Note Meeting is on Tuesday

Call to Order

Comments from Select Board and Town Manager

Comments from citizens on topics not on agenda

Review minutes from previous meeting(s) 02/05/2018 - 02/12/2018

Errors and Omissions to the Grand List / Listers (Continued from 02/05/2018)

Request by Savage Racing to host a Marathon

Budget Review

Request to Use Vault Reserve to Digitize Land Records

Request to Move Fund Balance to Offset the Cost of the Reservoir Road Project

Approve 2018 Town Highway & Bridge Weight Restrictions

Prepare for Town Meeting

Select Board Speaker List

Review Power Point

Appointments

Budget Committee (Four Openings)

Connecticut River Joint Commission

Conservation Commission (One four year term open)

Fence Viewer (One Opening)

Southern Windsor County Regional Planning Commissioner

Alternate

Southern Windsor County Transportation Advisory Committee

Representative

Alternate

Approve Warrant

Future Agenda Items

A. Future Agenda Items

Adjourn

Select Board Minutes 02/20/2018
Select Board Meeting, Tuesday, February 20, 2018

Select Board Members Present:
Tom Leach
Peter Cole
Amy Beth Main
Absent: Dan Boyer, Kelly Murphy
Ed Morris, Town Manager

Others Present:
Wes Hazeltine
David Fuller
Darlene Kelly

Call to Order:
Mr. Cole called meeting to order at 7:03PM.

Comments from Select Board and Town Manager

Mr. Morris - Town Challenge – March 10 – 7p at school

On SAPA TV an hour long review of the library, school and town budgets. Link on FB and website; will send out link again.

Town meeting March 3rd

Comments from Citizens not on agenda: None

Review minutes from previous meetings(s) 02/05/2018 – 02/12/2018
Review of minutes of Feb 5th – Motion to accept
Made by: Mr. Leach Second: Ms. Main
Vote: unanimous in favor

Review of minutes of Feb 12th – Motion to accept
Made by: Mr. Leach Second: Ms. Main
Vote: unanimous in favor

Errors and Omissions to the Grand List/Listers (continued from 2/5/2018)
Motion to accept changes to 2017 grand list as listed in packet
Made by: Mr. Leach Second: Ms. Main
Vote: unanimous in favor
Clarification of Parcel 110160, Pincott drastic change from prior year. Mr. Morris to get clarification from the listers.

Request by Savage Racing to host Marathon – request removed alternate route identified.

Budget Review
Darlene Kelly reviewed YTD Financial Report - Spending on target, most of expenditures are at our just under 50%
Grant funding and expenditures being identified and creating their own line
Moving miscellaneous expenses to proper accounts
Working on summary page for March that were previously provided.

Request to Use Vault Reserve to Digitize Land Records
Plan to scan land records for 40 years. Searchable from there computer; won’t be able to print but will be able to search it. Don’t do the index there will be another project to do this. Fees attached to the system, currently attorneys are charged for vault search fees.
Motion to approve Cott Systems to scan Volume 55 through Volume 166 for a cost of $10,455 and to pre-pay for the linking of these images for a cost of $1,810
Made by: Ms. Main Second Mr. Leach
Vote: unanimous in favor

Request to Move Fund Balance to Offset the Cost of the Reservoir Road Project
Mr. Morris reviewed that in October surplus funds from last year to needs to paving for Reservoir Road. There is still work to be done on Reservoir Road
Motion to approve $114,000 from Highway Department Fund Balance to cover the costs associated with the Reservoir Road paving.
Made by: Mr. Leach Second: Ms. Main
Discussion:
Mr. Fuller questioned the use of 19 V.S.A 312 “The funds raised from town highway taxes shall not be used for any purpose other than that for which the tax was voted, subject to the provisions of this chapter. If in any year money so voted is not expended, it shall be applied for the same purpose the following year. Mr. Fuller does not agree with the 10% reserve. Case that no paving was in the line items the last several years. Very first line; funds raised for any other purpose other than voted. There were no line items for paving.
Opinion of the lawyer from VLTC states it can be used as such. Mr. Morris to review question of fund balance. Review about keeping a fund balance for the highway.
Vote: Unanimous in favor

Appointments: none
Appointments – descriptions are listed in town report; there will be an announcement and agenda item for the select board notice as to when those appointments will be made.

Tax rate explanation page will be printed an update.

Warrant:
Mr. Leach made Motion to approve the warrant for:
General Fund payroll $15,619.06 operating expenses 23,105.06
Highway Fund payroll $10,385.46 operating expenses $19,222.65
Solid Waste Management Fund payroll $1,421.89 operating expense $6,492.43
Grants operating expense $2,121.00
Reserves from Library operating expenses $15,013.40
Grand Total payroll $28.987.90 operating expense $69,850.18
Vote: unanimous in favor

Other:
Mr. Leach mentioned it was nice to receive a letter from a citizen on their positive experience with Officer Muldoon during a difficult time.

Motion to adjourn the meeting.
Made by: Mr. Leach Second: Ms. Main
Meeting adjourned at 8:23PM

Respectfully submitted,
Amy Beth Main, Board Clerk


 

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