Select Board Agenda and Minutes

Date:  Monday April 16, 2018 (04/16/18)

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Select Board Agenda 04/16/2018
Selectboard Agenda
Martin Memorial Hall
5259 Route 5
Monday, April 16th, 2018
7:00 P.M.
REGULAR MEETING

1. Call to Order

2. Comments from Selectboard and Town Manager

3. Comments from citizens on topics not on agenda

4. Review minutes from previous meeting(s) 04/02/2018

5. Functional Class of Plains Road and Stoughton Pond Road

6. Policy Review
a. Budget Committee (Continued from 04/02/2018)

7. Ordinance Review
a. Advertising
b. Animal Control
c. Animal Cruelty

8. Approve 2018 Local Emergency Operations Plan

9. Approve Fiscal Year 2019 Annual Financial Plan – Town Highways

10. Discuss history of Town’s request to improve Cell Tower Camouflage

11. Budget Review

12. Appointments
a. Budget Committee (Four Openings)
b. Connecticut River Joint Commission
c. CRJC Mt Ascutney Subcommittee
d. Conservation Commission (Two Openings)
e. Fence Viewer (Three Openings)
f. Fire Commission
g. Planning Commission (4 year term)
h. Southern Windsor County Regional Planning Commissioner
i. Southern Windsor County Transportation Advisory Committee
j. Zoning Board of Adjustment (One Opening)

13. Approve Warrant

14. Future Agenda Items
05/07/2018 Ordinance Review / Burning and Solid Waste Disposal

Future Agenda
- Fire Services Reimbursement
- HazMat Materials Response

15. Adjourn


Select Board Minutes 04/16/2018
Select Board
Martin Memorial Hall
5259 Route 5, Ascutney VT
Monday, April 16, 2018
7:00 PM
REGULAR MEETING

MINUTES
APPROVED 5/7/2018

Select Board Members Present: N. John Arrison
Daniel Boyer
C. Peter Cole
Tom Leach
Kelly Murphy

Select Board Members Absent:

Ed Morris, Town Manager

Others Present:
Ray Stapleton
Darlene Kelly
Edith Stillson

1. Call to Order
Ms. Murphy called the meeting to order at 7:00PM.

2. Comments from Select Board and Town Manager
Mr. Boyer thanked the highway crew for their hard work again over the last 3-4 days coping with wind, ice and snow.

Mr. Arrison asked to re-arrange the agenda to accommodate Mr. Stapleton and Ms. Kelly.

3. Comments from Citizens on topics not on the agenda
There were no comments.

4. Review minutes from previous meetings – 4/2/2018
Additions/corrections/deletions:
a. None
Motion: To accept the minutes of Monday, April 2, 2018
Made by: Mr. Boyer Second: Mr. Leach
Vote: Unanimous in favor

5. Functional Class of Plains Road and Stoughton Pond Road
Katharine Otto, Planner from the Regional Planning Commission, began by explaining the highway classification system most familiar in Vermont (Class 1, 2, 3 etc.), then went on to describe a different type of classification system that is based on road function. It is a system of classification that was introduced in the 1990s and is used nation-wide.

The RPC would like to change the functional classes of Plains/Piper Roads and Stoughton Pond Road. Stoughton Pond Road would be changed to match Reservoir Road ('collector'). Piper/Plains Roads would be changed to 'local'.

There would be very little impact to the Town resulting from these changes. It is more a matter of cleaning up transportation maps to make them more consistent with conditions on the ground.

Motion: The Select Board agrees with changing the functional class of Plains/Piper and Stoughton Pond Road in accordance with the Regional Planning Commission's recommendations
Made by: Mr. Boyer Second: Mr. Leach
Vote: Unanimous in favor

(9) Approve Fiscal Year 2019 Annual Financial Plan – Town Highways

Motion: To approve the 2019 Annual Financial Plan for town highways
Made by: Mr. Arrison Second: Mr. Boyer
Vote: Unanimous in favor

Motion: To approve the Certification of Completion for Town Road and Bridge Standards and Network Inventory.
Made by: Mr. Cole Second: Mr. Arrison
Vote: Unanimous in favor

(11) Budget Review
Ms. Kelly said all in all the budget is in good shape. It is a time when everyone is extra careful to be sure we end the year well.

6. Policy Review
a. Budget Committee (continued from 4/2/2018)
There were no further changes.

Motion: Approve the amended Budget Committee Policy
Made by: Mr. Cole Second: Mr. Leach
Vote: Unanimous in favor

7. Ordinance Review
a. Advertising
Mr. Morris recommended abolishing the advertising ordinance because the subject is covered in the zoning bylaws now. No one saw anything in it to keep.

Motion: To begin the process of deleting the advertising ordinance from 1956
Made by: Mr. Arrison Second: Mr. Leach
Vote: Unanimous in favor

b. Animal Control
Mr. Morris reached out to Cathy Sullivan for feedback on the ordinance, but has not yet heard back from her. The Board saw nothing to change.

Motion: To accept the review of the animal control ordinance dated 2012 with no changes
Made by: Mr. Leach Second: Mr. Boyer
Vote: Unanimous in favor

c. Animal Cruelty
Mr. Arrison asked to remove the waivers for 2nd and 3rd events. Mr. Morris said he will research state law on this. The Board will revisit this when Mr. Morris has some information.

8. Approve 2018 Local Emergency Operations Plan
There was one update made following the Fire Commission's review regarding a daycare.
It was noted that the equipment list on page 9 had a lot of N/As on it. It was agreed that this could be easily amended at a later date.

Motion: Approve the Local Emergency Plan – submit as presented
Made by: Mr. Arrison Second: Mr. Cole
Vote: Unanimous in favor

9. Approve Fiscal Year 2019 Annual Financial Plan – Town Highways
(See above)

10. Discuss history of Town's request to improve Cell Tower Camouflage
Mr. Arrison had asked to discuss this issue. He disagreed that we've spent enough or that we should try once more and then drop it. He said if it was a zoning issue we'd follow it through to completion.

After discussion it was agreed to try presenting the problem to our local legislators. Mr. Morris will invite our state representative to one of the meetings in May.

11. Budget Review
(See above)

12. Appointments
Ms. Murphy read aloud the list of vacancies. No appointments were requested or made.

13. Approve Warrants

Motion: To approve the warrants for April 16, 2018 as follow:

General Funds Operating Expenses $23,184.42
Payroll $12,220.15

Highway Fund Operating Expenses $51,808.27
Payroll $12,264.27

Solid Waste Management Fund
Operating Expenses $2,707.38
Payroll $1,368.98

Library Operating Expenses $3,519.63
Payroll $1,580.38

Grants Operating Expenses $39,833.20

Agency Monies Operating Expenses $0.00

Reserves $0.00

Long Term Debt $0.00

Grand Totals Operating Expenses $121,052.90
Payroll $27,433.78

Made by: Mr. Arrison Second: Mr. Cole
Vote: Unanimous in favor

14. Future Meeting Agenda Items
a. 5/7/2018: Ordinance Review
14.a.i. Burning and Solid Waste Disposal;
14.a.ii. Animal Cruelty (revisit);
14.a.iii. Fire Commission update;
14.a.iv. Prioritization of John Woods' recommendations;
b. Future Agenda
14.b.i. Fire Services Reimbursement
14.b.ii. HazMat Materials Response

15. Adjourn
Motion: To adjourn the meeting
Made by: Mr. Boyer Second: Mr. Leach
Vote: Unanimous in favor

The meeting adjourned at 8:03 PM.

Respectfully submitted,
deForest Bearse

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