Select Board Agenda and Minutes

Date:  Thursday August 24, 2017 (08/24/17)

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Select Board Agenda
Martin Memorial Hall
5259 Route 5
Thursday, August 24th, 2017
7:00 P.M.


1. Call to Order

2. Comments from Select Board and Town Manager

3. Comments from citizens on topics not on agenda

4. Review minutes from previous meeting(s) 08/07/2017

5. Fire Agreement Discussion

6. Weathersfield Demographics/Economic Development Discussion

7. Policies
a. Accept Changes for Policy Regarding Class IV Town Highways

b. Review Changes for Social Service Agency Appropriation Policy (Second Reading)

c. Accept Changes for Policy for Conduct of Meetings and Hearings (Second Reading)

d. Accept Policy Review Policy for Drug and Alcohol Testing

e. Accept Policy Review for Vehicle Maintenance Policy

8. Appointments
A. Budget Committee (Four Openings)
B. Connecticut River Development Corporation
- Representative
- Alternate
C. Connecticut River Joint Commission
D. Conservation Commission (One four year term open)
E. Fence Viewer (One Opening)

F. Fire Commission (Two Openings)
- One Year remaining from a Two-Year term
- Full Two-Year term

G. Parks and Recreation (Two Openings)
H. River Connection Regional Partnership Representative
I. Southeastern Vermont Community Action, Inc. Representative
J. Southern Windsor County Regional Planning Commissioner
- Alternate
K. Southern Windsor County Transportation Advisory Committee
- Representative
- Alternate

9. Approve Warrant

A. 09/05/2017 / Martin Memorial Hall
- Over-time Discussion
B. Future Agenda Items
- Golden Cross Ambulance / Extend Service Contract

10. Adjourn

Town of Weathersfield
Select Board Meeting Minutes
August 24, 2017 at 7:00pm

Selectboard members present: Dan Boyer, Lynn Esty, Kelly Murphy

Selectboard members absent: Peter Cole, Amy Beth Main

Town Manager: Ed Morris

Community Members present: Representing West Weathersfield Volunteer Fire Department Chief Josh Dauphin, Deputy Chief Mychael Spaulding; Tracy Dauphin, and Ray Stapleton.

1. Call to order
Meeting called to order at 7:00pm by the Chair.

2. Comments from Selectboard or Town Manager
No comments from the Town Manager or Select Board.

3. Comments from citizens on topics not on the agenda
No public comments on items not included on the agenda.

4. Accept the minutes for 08/07/2017
Motion was made by Ms. Esty to accept the minutes of 8/7/2017 as presented. Second by Mr. Boyer. No Discussion. Motion Passed: 3-0

5. Fire agreement discussion
Mr. Morris discussed the most recent draft of the fire agreement and stated that he has not received a counter proposal from Ascutney Volunteer Fire Department (AVFD). Ms. Esty stated she received an email from AVFD President Mark Girard stating they did not have a draft available yet and they preferred to present edits to the Fire Commission, which meets on September 13th. Mr. Morris stated his recommendation to put in place the process outlined in the agreement. Ms. Esty believes the proposed financial process may be the greatest issue in AVFD’s delay. Ms. Murphy stated that the three board members present would have to vote affirmative on any motion for it to be binding, otherwise the topic could move to the next meeting. Mr. Boyer stated that the town shouldn’t penalize WWVFD by delaying action. Chief Dauphin asked when the agreement process started, to which Mr. Morris replied, May. Chief Dauphin reminded the Board that it is now almost September. Mr. Stapleton inquired if the process could be voted in place for WWVFD and then for AVFD whenever they are finished. Ms. Murphy stated she would not be in favor of that suggestion, as the process should include both fire departments, with each being represented equally. Chief Dauphin stated WWVFD is ready to sign the agreement, believes this new process could ease their time commitment, and asked that a decision be made to move forward.

Motion was made by Mr. Boyer to implement the financial processing changes, as outlined in the draft fire agreement, in a trial period until the fire agreement is finalized and approved.
Discussion: Ms. Esty wanted reassurance that this is a trial period until the fire agreement is completed and approved. Ms. Murphy stated that strengths and gaps within the proposed process would not be identified until the process was actually implemented.

Motion passed: 3-0.

6. Demographics and Economic Development Discussion
Mr. Morris presented demographic information as part of his continuing economic development discussion. Ms. Murphy requested that copies of the presentation slides be given to the Planning and Zoning Boards.

Reminder that there is a public information gathering meeting on August 31st centered on the topic of Village Revitalization. Jason Rasmussen from the Southern Windsor County Regional Planning Commission will present 10 slides and then open the opportunity for dialogue. Additional meeting dates will also be set.

7. Policies
Motion to approve the Class IV Town Highway Policy made by Mr. Boyer. Second by Ms. Esty. Discussion: Ms. Esty requested that Section IV, Procedures, 1. General, last paragraph, be amended to read “Any work completed on a Class IV Road without permission from the Town will be reviewed by the Selectboard and may be required to return the road to its original condition at the expense of the landowner or person who performed the work’s expense.” Ms. Murphy stated she researched other Class IV policies within Vermont, to address her previous request of some type of penalty for negating the policy. No other towns included specific fines. Mr. Morris called the town’s legal counsel, who advised not to place any specific fines within the policy, which would then create an ordinance. Legal counsel agreed with the language presented in the draft. Motion passed with amended language: 3-0.

Social Service Funding and Drug and Alcohol Testing policies were tabled to the next meeting.

Motion to approve the policy for Conduct of Meetings and Hearings was made by Ms. Esty. Second by Mr. Boyer. No Discussion. Motion passed: 3-0.

8. Warrant
Motion to approve the warrant of August 21, 2017 made by Ms. Esty. Second by Mr. Boyer. Discussion: Ms. Esty inquired about the overtime report, as none was included. Ms. Murphy stated that would be a discussion on the next meeting agenda. No further discussion. Motion passed: 3-0.

11. Appointments
No appointments to be made

10. Adjourn
Motion to adjourn at 8:15pm made by Mr. Boyer. Second by Ms. Esty.

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