Boards And Commissions Selectboard Select Board 7-26-07
| Select Board 7-26-07 |
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Weathersfield Select Board Minutes July 26, 2007 Present:                     Patricia Daniels                                   Norman John Arrison                                   C. Peter Cole                                   Daniel Boyer                                   Henry C. Cobb Others Present:           Larry Melen, Town Manager                                   Lisa Sargent, Recording Secretary                                   Edith Stillson                                   Edward May                                   Ollie Rumrill 1. Call to Order by Chairperson: Mr. Cobb called the meeting to order a 7:02 p.m. on Thursday July 26, 2007 at Bow Baptist Church Skipped to #3 3. Comments from Citizens: Mr. May said the voters approved to purchase a new Highway Truck and asked why the Select Board authorized the purchase of a used one. He said he heard there are mechanical problems with it and it doesn’t have a wing. Mr. Cobb said the Select Board tries to save money when possible and the truck purchased is newer than any of ours.            Mr. May asked what happened with the money the voters authorized the Town to spend on a new truck. Mr. Melen said the article authorized the Board to borrow funds but no commercial borrowing was done, a loan was taken out of the municipal bank for the purchase price of the used truck.            Mr. May said he heard the old truck was going to be retired and it was on the road yesterday and fairly expensive repairs have been made to the used truck we bought, rear springs etc. Mr. Arrison said one reason we went with the used truck is because the Government is mandating strict regulations on emissions and we did not want to be the ones to experiment with that system.            Mr. May asked where we buy our diesel fuel, Mr. Melen said we have a 7500 gallon tank on site. Mr. May said he heard Downer’s store carried low sulfur fuel and has for a couple years.            Mr. Cobb again explained that we looked at this purchase and saw an opportunity to save the taxpayers money. Mr. May asked what it will do to the equipment schedule, Mr. Melen said he set the replacement right in line in the schedule.            Mr. May asked if it was true the Ascutney Fire Department purchased a new truck because of the new school. Mr. Boyer said yes, they bought a new truck with their own funds for the new school and also for larger houses that are being built throughout the town. Mr. May asked whom pays for the insurance, Mr. Boyer said the town pays for insurance and registration. Mr. Melen explained the fire departments are private corporations. Mr. May asked if the Board knew who owns what equipment, Mr. Melen said yes.            Mr. Arrison asked about sending a letter to CVPS regarding the power outages along Route 5 by the Windsor/Ascutney town line. Mr. Cobb explained this was not on the agenda and asked the Board if they wanted to consider this an emergency item and discuss it tonight. The consensus of the Board was they would like to discuss it now. Mr. Arrison said he spoke with Dan Austin, the line supervisor in Springfield, and he recommended that we send a letter to CVPS expressing our concerns that power is out so often along Route 5 by Windsor/Weathersfield town line. Mr. Arrison said the outages affect a large part of Weathersfield and it happens often. Mr. Boyer made the motion to sign the letter addressed to CVPS dated July 26, 2007 with corrections noted. Mr. Cole seconded the motion, which carried unanimously.            Mr. Cobb reported the Veterans Memorial Committee raised $740 on Saturday and thanked the walkers (15 of them), the sponsors and Lisa Sargent for organizing the event.            Mr. Melen said a copy of the report presented to the School Board for the re-use of the Elementary School was in tonight’s packet for the Boards review. Mr. Melen said the School Board would be addressing this at their next meeting. Mr. Cobb asked Mr. Melen to express concerns with the associated costs. Mr. Arrison also mentioned that the deed issue needs to be resolved.            Mr. Cobb thanked the Bow Baptist Church for hosting the meeting tonight. 2. Review Minutes from Previous Meeting (s): Mr. Boyer made the motion to approve the minutes dated July 12, 2007, Mr. Arrison seconded the motion. Corrections were noted. Motion carried 4 – 0 with one abstention. 4. Highway            A. Vermont Stormwater Discharge System Permit – Riley Drive: Mr. Melen said this is for information purposes only and another permit will have to be applied for in August of 2010.            B. Ancient Roads Research and Mapping Grant: Mr. Melen said we received notice that we received a grant for $5,000. Mr. Arrison made the motion to have Mr. Melen sign the grant agreement. Mr. Boyer seconded the motion, which passed without dissent.            C. Stoughton Pond Road Citizen Complaint – Scott Stebbins: Mr. Melen said we received a letter from Mr. Stebbins and he is not happy with the fact that it is a dirt road. Mr. Cobb said it would be paved this summer and it is delayed because monies from Federal and State funds changed. Mr. Melen said the bids are out and they should be back in for our next meeting. Mr. Arrison said Chief Brown clocked traffic speed on the road July 24th and July 25th and the highest speed was 33 mph, the speed limit on that road is still 40 mph. D. Request to Reclassify TH #20, Upper Falls Road Extension – Bradley Litchfield, et al: Mr. Melen said if the Board would like to do this we need a Public Hearing. It was the consensus of the Board to hold a Public Hearing on September 17, 2007 at the Highway Garage. 5. Land Use – Violations of Zoning Bylaws            1.  State of Vermont Categorical Disposal Facility: Mr. Melen said that Mrs. Bearse has resolved this.            2. Williams, Wilbur II and Frances: Mr. Melen said Mrs. Bearse has issued a notice of violation. 6. New Business            A. Sign Computer Appraisal Service Agreement – Vermont Department of Taxes: Mr. Cole made the motion to authorize the Chair to sign the computer appraisal service agreement. Mr. Boyer seconded the motion, which passed without dissent.            B. Loss Control Action Plan VLCT PACIF:           Mr. Melen discussed violations that were issued in 2005 and the responses to the violations that were issued. Mr. Cobb asked Mr. Melen to get with Wade and see what he recommends.            C. Delinquent Tax Sale: Mr. Melen said this is for information purposes and the list has been sent to Town Tax Counsel. Mr. Melen noted that tax bills are completed and they have been mailed.            D. Department of Health’s Town Health Officer Program: Mr. Melen said this is for information only. 7. Vermont Department of Forests, Parks and Recreation: Mr. Cole made the motion to approve the re-appointments of Clarence N. Grover as Forest Fire Warden and Darrin R. Spaulding as Deputy Forest Fire Warden. Mr. Boyer seconded the motion, which passed without dissent.Â
8. Appointments:            E. Parks and Recreation Commission, Ruth E. Adams: Mrs. Daniels made the motion to appoint Ruth E. Adams to the Parks and Recreation Commission. Mr. Boyer seconded the motion, which passed without dissent. B. Budget Committee: Mrs. Daniels said she talked to Rolly Cann and he is willing to serve on the Budget Committee again. Mrs. Daniels made the motion to appoint Rolly Cann to the Budget Committee. Mr. Arrison seconded the motion, which passed without dissent.            F. Pound Keeper: Mr. Melen said the invitations to bid have been faxed and he has only heard back from one, Lucy McKenzie and they can not handle our animals at this time. Mr. Cobb said Mrs. Esty called him after Springfield Humane Society said they would no longer accept animals from us. Mr. Melen got involved in this and confirmed we have a contract through August 1, 2007. Mr. Cobb asked Mr. Melen to pursue this; it appears we may be without a pound soon. 9. Sign Treasurer’s Warrants: Mr. Arrison made the motion to approve the Treasurer Warrants as follows:
General Fund Payroll                                                                   $15,445.53 General Fund Operating Expense                                                      $49,551.69 Highway Fund Payroll                                                                   $12,461.33 Highway Fund Operating Expense                                                      $19,043.28 Solid Waste Management Fund Payroll                                  $ 2,198.47 Solid Waste Management Fund Operating Expense                    $ 1,190.77         Library                                                                                         $    328.92 Grants                                                                                           $ 1,078.61 Reserves                                                                                       $  6,196.50 Mrs. Daniels seconded the motion, which passed unanimously. 10. Next Meeting’s Agenda Items: Public Hearing, ancient roads, pending items list, pound contract. 11. Executive Session, Personnel: Mr. Boyer made the motion to go into executive session to discuss personnel. Mr. Cole seconded the motion, which passed without dissent. 12. Adjourn:            Mr. Boyer made the motion to adjourn. Mr. Arrison seconded the motion, which passed without dissent. The Weathersfield Select Board meeting was adjourned at 9:09 p.m. on Thursday, July 26, 2007.                                                                                 Respectfully Submitted,                                                                                 Lisa Sargent          Â
Approved by the Weathersfield Select Board on August 16, 2007                                                                                 _________________                                                                                 C. Peter Cole                                                                                 __________________                                                                                 Patricia Daniels
                                                                                __________________                                                                                 Norman John Arrison                                                                                 __________________                                                                                 Henry C. Cobb                                                                                 ___________________                                                                                 Daniel Boyer Appendix                       Mobile Home behind Bow Church (completed?)                       Tenney Hill                       Name of chairpersons of various committees                       Internet policy                       Disposal certification application, VT AOT                       Procedure on utility easements                       Beaver Dams                       Property tax rebate system (completed?)                       Ancient roads (continue working on)                       Sign posting policy                       Use of Perkinsville Elementary School                       Town Manager search (July, 2007)                       Capital asset inventory                       No Parking Signs by Thomas residence                       No Parking signs on Route 131 near exit 8 and Tenney Hill                       Review and increase of land use fees Martin Memorial Hall/Town Office Building (where one ends and the other begins) 02/27/07           New Map for Town Report 03/08/07           Procedure for handling of complaints and citizen inquiries 05/03/07           Emergency communication 05/03/07           Radio Station designation for emergencies 05/17/07           Meet with Appraisers (delete?) 05/17/07           Disposal of CFL’s (delete?) 06/07/07           Rapid Response Plan |
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