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Home Boards And Commissions Selectboard Select Board 03/20/2012
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Weathersfield Select Board

Minutes

March 20, 2012

Present:                       

Norman John Arrison

Dave Fuller

Richard Clattenburg

Dan Boyer

Others Present:

Jim Mullen, Town Manager

Lisa Slade, Recording Secretary

Edith Stillson

Michael Todd

Gilbert Whittemore

Alan Hudson

Neil Daniels

Peter Korbet

deForest Bearse

David Gulbrandsen

Robert Compo

Sue Compo

Josh Compo

Ann LaVigne

Lynn Esty

Wes Hazeltine

1. Call to Order: Mr. Boyer called the Weathersfield Select Board meeting to order at 7:00 p.m. at Martin Memorial Hall.

2. Anticipated Action on Vacant Select Board Seat: Mr. Boyer noted the Select Board had received a letter from Mr. Todd expressing his interest in being appointed. Mr. Clattenburg made the motion to appoint Mr. Todd to fill the vacant seat until an election is had, Mr. Arrison seconded the motion. There was discussion on exactly what “until an election is had” means, Mr. Mullen said he will do more research on this and get back to the Board at the next meeting. Mr. Fuller said this is not the first time a resignation has occurred and he would like to be consistent when filling this vacant position. Motion carried unanimously.

3. Comments from Citizens and Select Board: Mr. Arrison said the Library’s Town Challenge will be this Saturday at 7:00 p.m. at Martin Memorial Hall and encouraged everyone to attend.

            Mr. Arrison said the Highway crew worked sixteen days straight so far and have put down 1014 yards of gravel and 2574 yards of 1 ½” stone. We have also hired outside to help move material. He thanked the Highway crew for their work during this difficult mud season.

            Mr. Fuller apologized for not mentioning the presentation of the Roll of Honor for the Veterans of Weathersfield while highlighting events that occurred in Town at the Town Meeting.

            Mr. Daniels said the roads are as bad as they are because there is no gravel on them to begin with. He said the Select Board needs to se that gravel is put on the roads once the mud season is over. Mr. Hazeltine said this was addressed some in this year’s budget.

            Mrs. Slade asked if emergency services were kept up to date on the conditions of the roads during mud season as she assumed some roads were not passable. Mr. Fuller said they were and there were area departments with four wheel drive vehicles that were going to help out if needed.

            Mr. Korbet asked if any roads were posted using the new posting policy that the Select Board approved a few weeks ago. Mr. Hazeltine said no because time hasn’t allowed them to do so.
            Mr. Mullen said one section of Gird Lot road is closed for approximately 100 yards at this time. Mr. Hazeltine said this section does not directly affect anyone’s house.

4. Review Minutes from Previous Meeting(s): Mr. Arrison made the motion to approve the minutes dated March 8, 2012, Mr. Arrison seconded the motion. The motion passed 3 – 0 with one abstention.

5. Land Use

            A. Public Hearings, Zoning Bylaw Amendments

            1. Zoning Bylaw Amendments

            -Section 9.3.3/Notice of Appeal: Mr. Fuller made the motion to open the Public Hearing on Section 9.3.3. Mr. Clattenburg seconded the motion which passed without dissent.

            Mrs. Bearse read the proposed language changes. Mr. Korbet read his letter that he has sent to the Select Board regarding his concerns. He noted he also gave his concerns in writing to the Planning Commission. Mr. Todd said he is the one that brought this to the table; we need to be fair to all parties not just the party that is filing the appeal. Mr. Fuller made the motion to approve the proposed changes to Section 9.3.3, Mr. Clattenburg seconded the motion. Mr. Arrison said this Public Hearing was warned quite some time ago and we just received the letters from Mr. Korbet this past weekend. Motion carried unanimously.

            -Section 9.2.2(12)/Exemptions: Mr. Fuller made the motion to open the Public Hearing on Section 9.2.2 (12). Mr. Clattenburg seconded the motion which passed without dissent.

            Mrs. Bearse read the proposed language changes. Mr. Clattenburg asked what the current limit was on the number of structures. Mrs. Bearse said up to 500 square feet. Mr. Clattenburg asked about the height limit, Mrs. Bearse said it says single story. Mr. Fuller asked about agricultural structures. Mrs. Bearse said they are exempt from Zoning but required to meet set backs.

            Mr. Arrison asked why the set back is set at ten feet. Mrs. Bearse said ten feet seemed to be a reasonable distance. Mr. Gulbrandsen said it was also from comments received at the Public meetings. Mr. Arrison made the motion to approve the proposed changes to 9.2.2(12), Mr. Clattenburg seconded the motion.

            Mr. Korbet read his letter that he had submitted to the Board on this Section.

            Mr. Fuller amended the motion to approve with the setback set at twenty feet in all districts. Motion to amend the motion failed for a lack of a second.

            After discussion, Mr. Arrison amended his motion to rename section 12 to minor structures instead of accessory structures. Mr. Clattenburg seconded the amendment which passed unanimously.

            Motion passed 3 – 1 with Mr. Fuller casting the dissenting vote.

            -Section 6.4/Nonconforming Uses: Mr. Fuller made the motion to open the Public Hearing on Section 6.4. Mr. Arrison seconded the motion which passed without dissent.

            Mrs. Bearse read the proposed language change. Mr. Clattenburg asked what nonconforming meant. Mrs. Bearse said it is a use that was legally established before Zoning was established. Mr. Arrison made the motion to approve the proposed changes on Section 6.4, Mrs. Fuller seconded the motion. Mr. Clattenburg asked if something happened to bring this to a revision. Mrs. Bearse said she can think of two current nonconforming uses that would benefit from this change. Mr. Fuller said if the change is approved there is a potential to keep the application open for three years instead of one.

            Mr. Korbet read from his letter that he had written to the Select Board with his concerns. Motion passed unanimously.

            -Sections 4.3.2a-g, 6-12, and 8/Height Limitations: Mr. Clattenburg made the motion to open the Public Hearing on Section 4.3.2a-g, 6-12 and 8. Mr. Fuller seconded the motion which passed without dissent.

            Mrs. Bearse read and explained the proposed changes. Mr. Clattenburg asked what would happen if a house was on a corner. Mrs. Bearse said we would use both street sides. Mr. Fuller asked about the wind tower on Route 131. Mrs. Bearse said they are usually exempt from Zoning. Mr. Gulbrandsen said alternative energy “structures” need to be addressed separately.
            Mr. Korbet read his concerns. Mr. Gulbrandsen said this is defining how to calculate the height of a structure. There was discussion on how to define the grade. Mr. Fuller made the motion to continue this Hearing to the next meeting on April 2, 2012. Mr. Arrison seconded the motion which passed without dissent.

Moved ahead to 7 A

7. New Business

            A. Request Permission for Fire Apparatus to Cross Lavigne Bridge: Mr. Arrison said the Highway Committee recommends letting Ascutney Engine 1 with one driver and no water along with West Weathersfield’s mini pumper cross Lavigne Bridge. Mr. Clattenburg made the motion to allow Ascutney Engine 1 and West Weathersfield's mini pumper to cross Lavigne Bridge for intentional burn, Mr. Arrison seconded the motion. Mr. Clattenburg said he doesn’t understand why this will be allowed in a non emergency situation if it’s not allowed in an emergency situation.

Mr. Josh Compo said Ascutney Fire received a letter from the Select Board they are not to cross the bridge and he thinks that letter should be rescinded.

It was said the State Statute sets the bridge limit for bridges with wooden decks and the limit of this bridge is 8 ton. Mr. Fuller said an Engineer has been hired in the past and we have written documentation showing the limit is 8 ton. Mr. Josh Compo said the Engineer originally said it was only rated for 4 ton.

            Motion 2 – 2 (failed due to lack of a majority voting in favor).

6. Old Business

            A. Irene Update: Mr. Mullen said FEMA has approved $219,000 as of today.

            B. Update Baltimore Road Grant (0.6 Mile): Mr. Mullen said we have been recommended to FEMA by the State of Vermont so we need to complete the necessary paperwork between now and March 31st. This project should cost $120,000 and the Grant will be for $90,000.

            C. Baltimore Road Culvert Grant (0.2 Mile) Design: Mr. Mullen said we need to start a design so we can apply for the Town Structures Grant, a 90% Grant. He said we can start the easement process and we need to submit the Grant application by May 15, 2012. Mr. Fuller made the motion to approve the Request for Proposals for the culvert #2 on Baltimore Road. Mr. Arrison seconded the motion which passed without dissent.

            D. Designate newspaper of record for Town: Mr. Arrison made the motion to designate the News Review as the newspaper of record with the Valley News as back up. Mr. Clattenburg seconded the motion which passed unanimously.

            E. Appoint Select Board Representative to Fire Commission: Mr. Arrison made the motion to table. Mr. Fuller seconded the motion which passed without dissent.

            F. Policies

                        -Sign Policy for conduct of Meetings and Hearings: signed

                        -Sign Ethics Policy: signed

            G. Update on Fire Apparatus Request for Proposals: Mr. Mullen said the four person Committee that the Select Board appointed met and the Request for Proposals for the new fire truck are out. He said eight companies are looking at them and they are due back on March 27, 2012 at noon. The Committee is meeting on March 28th and will have their recommendation to the Board on April 2, 2012.

7. New Business

            B. Weathersfield is Togethersfield: Mrs. Esty asked the Select Board to give the Weathersfield Directory non profit status so they can publish an updated Directory. Mr. Fuller made the motion to Change Weathersfield is Togethersfield to Weathersfield Directory and offer them non profit status. Mr. Arrison seconded the motion which passed without dissent.

            C. Interest in exploring acceptance from VTrans of Old Bridge Road: The consensus of the Board is to take no action at this time.

            D. Monthly Reports: Mr. Mullen said we are doing well in all funds.   Mr. Mullen will work with Department heads to get a report from each department to the Select Board on a quarterly basis.

8. Board of Liquor Control Commissioners- Mr. Boyer convened the Board of Liquor Commissioners.

            A. Coco Mart, Inc/dba Colonial Deli Mart

            Second Class Liquor License Renewal: Mr. Arrison made the motion to grant Coco Mart, Inc/dba Colonial Deli Mart a Second Class Liquor License. Mr. Fuller seconded the motion which passed without dissent.  

            Tobacco License Renewal: Mr. Arrison made the motion to approve the Tobacco License renewal. Mr. Fuller seconded the motion which passed without dissent.

            B. JDS Hospitality Corporation/dba Inn at Weathersfield, The

            First Class Liquor License Renewal: Mr. Arrison made the motion to grant JDS Hospitality Corporation/dba Inn at Weathersfield a First Class Liquor License. Mr. Clattenburg seconded the motion which passed without dissent.

            Outside Consumption Permit: Mr. Fuller made the motion to approve the Outside Consumption permit for JDS Hospitality Corporation/dba Inn at Weathersfield. Mr. Arrison seconded the motion which passed without dissent.

9. Appointments: Mr. Fuller made the motion to approve the following appointments:

Christopher Adams Acting Town Manager, Cathy Sullivan Animal Control Officer, Gilbert Whittemore CRJC Mt Ascutney Subcommittee, Roy Burton Conservation Commission, Chief Richard Brown Constable, Julia Lloyd Wright Energy Coordinator, Edith Stillson, Marilyn Houghton and Patricia Daniels Martin Memorial Hall Trustees, Jeff Slade Alternate for Southern Windsor County Transportation Advisory Committee, Jeff Slade Southern Windsor/Windham Counties Solid Waste Management District representative, Daniel Boyer Surveyor of Wood and Lumber, Cathy Sullivan Town Pound, Jim Mullen Town Service Officer, Westley Hazeltine Tree Warden, Chip Cobb Veterans Memorial Committee, Robert Compo Weathersfield Fire Commission for two year term, Bruce Cox and Alan Hudson Weathersfield Planning Commission, Theodore Goddard, Barbara Ingalls, Lynnette Esty, David Gulbrandsen, Debbie Graham Weathersfield Zoning Board of Adjustment, Michael Cohen Weathersfield Zoning Board of Adjustment Alternate and John Arrison Weigher of Coal. Mr. Clattenburg seconded the motion which passed without dissent.

            Mr. Arrison made the motion to table the appointment of the Emergency Management Coordinator. Mr. Fuller seconded the motion which passed without dissent.

10. Sign Treasurer’s Warrants: Mr. Arrison made the motion to approve the Treasurer’s Warrants as follows:

            General Fund Payroll                                                 $15,554.48

            General Fund Operating Expense                                        $21,804.59

            Highway Fund Payroll                                                            $15,741.55

            Highway Fund Operating Expense                                       $29,808.73

            Solid Waste Management Fund Payroll                               $ 1,331.39

            Solid Waste Management Fund Operating Expense           $ 5,264.87

            Library                                                                                    -$2,138.03

            Agency Monies                                                                      $   224.18

Mr. Fuller seconded the motion which passed without dissent.

 

11. Future Agenda Items: Select Board goals and length of meeting, George Ainley, Request for Bids, Fire Apparatus.

                                                                                                               

12. Adjourn: Mr. Arrison made the motion to adjourn. Mr. Clattenburg seconded the motion which passed without dissent. The Weathersfield Select Board adjourned at 10:00 p.m.

                                                                        Respectfully Submitted,

                                                                        Lisa Slade

Approved by the Weathersfield Select Board on April 2, 2012

                                                                       

Last Updated on Wednesday, 11 April 2012 09:41
 

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