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Select Board 04/02/2012 PDF Print E-mail

Weathersfield Select Board

Minutes

                                                            April 2, 2012

Present:                       

Norman John Arrison

Dave Fuller

Richard Clattenburg

Dan Boyer

Michael Todd

Others Present:

Jim Mullen, Town Manager

Lisa Slade, Recording Secretary

Edith Stillson

Alan Hudson

Tyler Cole

Nicole McKenzie

Peter Korbet

Wes Hazeltine

deForest Bearse          

Josh Compo

Stephen Brown

Shawn Brown

George Ainley

Larry Dingee

Darrin Spaulding

1. Call to Order: Mr. Boyer called the Weathersfield Select Board meeting to order at 7:00 p.m. at Martin Memorial Hall.

2. Comments from Citizens and Select Board: Mr. Korbet asked the Select Board if they got the letter he sent to them on March 11, 2012. Mr. Mullen said he put a copy in the Select Boards packet.

3. Review Minutes from Previous Meeting(s): Mr. Clattenburg made the motion to approve the minutes dated March 13, 2012. Mr. Arrison seconded the motion which passed 4 - 0 with one abstention.

            Mr. Fuller made the motion to approve the minutes dated March 20, 2012, Mr. Clattenburg seconded the motion. Mr. Boyer asked that the minutes reflect Mr. Robert Compo was appointed to the Fire Commission for a two year term. Motion passed 4 – 0 with one abstention.

4. Land Use

            A. Public Hearing

            1. Zoning Bylaw Amendments, Sections 4.3 2a-g, 6.12, and 8/Height Limitations. Mrs. Bearse asked the Board to continue this to the next meeting as the Planning Commission is still working on it. Mr. Fuller made the motion to continue the Public Hearing to April 16, 2012. Mr. Todd seconded the motion which passed without dissent.

5. George Ainley

            Request Use of Memorial Grove and Large Gathering Permit: Mr. Fuller made the motion to approve the use of Memorial Grove, approve the large gathering permit and to waive the fee. Mr. Arrison seconded the motion which passed without dissent.

            Mr. Mullen said permission to serve alcohol on town owned property is not needed as Mr. Ainley’s guest will be consuming alcohol inside and it will be BYOB so he will not be having a caterer. Mr. Ainley said he will put up signs to say no alcohol is allowed outside.

6. Highway

            A. Road Conditions/Spring “Mud” Season”: Mr. Boyer said the highway crew worked 300.38 hours overtime over a two week period of time which equaled $11,820. In addition, we used 4890 yards of material for an additional $82,003.

            Ms. McKenzie said she lives on Girdlot Road and she said the road is very wide however, it needs ditches on the side to help with drainage. Mr. Boyer said the Board will discuss this. There was brief discussion on a few roads that need work done to them including ditching and putting down more gravel. It was just a very bad mud season for a lot of towns (not just in Weathersfield).

            B. Prioritized Road Projects, Regional Planning Commission: Mr. Mullen told the Board that he added the Lavigne Road bridge to this list. Mr. Korbet said part of Upper Falls Road near the covered bridge is pretty much a one lane road so maybe this can be addressed as well. Mr. Boyer said that can be added as an agenda item for a future meeting.

            Mr. Mullen said we were hoping to receive reimbursement for the roads that were used for detours while Route 106 was out but he learned today that since the State did not officially sign Upper Falls Road as a detour we would only receive help on Plains Road and Piper Road.

7. Bids/Contracts/Requests for Proposals

            -Baltimore Road Culvert (0.2 mile): Mr. Clattenburg made the motion to award the contract to Eckman Engineering, LLC to provide engineering services in response to the Town’s 3/21/12 request for proposal for Topographic Survey, Design and Construction Inspection Services for the Concrete Box Culvert Project located 0.2 miles west of Vermont Route 106, Mr. Arrison seconded the motion which passed unanimously.

            -Bowen Hill Road Retaining Wall: Mr. Arrison made the motion to award the bid to G.K. Brown Excavating for $11,800 to erect a retaining wall on Bowen Hill Road as specified in the Town’s 3/21/12 Request for Bids, Mr. Todd seconded the motion. Mr. Fuller said he is not happy with the way this was posted. He said he learned this had gone out to bid when he got this week’s agenda and knows of two more companies that may have wanted to bid on this if it “had been posted properly”. Mr. Mullen said it was posted around town, on the town website, on ThinkVT.com and it was mailed to seventeen contractors as well as advertised in the Valley News. Mr. Clattenburg asked if the Board voted to send out the Requests. Mr. Mullen said the Board approved this back in August but then Irene struck so it was decided that it would be put back out to bid in the Spring.

            Mr. Fuller asked what the grant was for, Mr. Mullen said 90%. Motion passed 4 – 1 with Mr. Fuller casting the dissenting vote.

            -Goulden Ridge Road Dry Hydrant: Mr. Clattenburg made the motion to award the bid to Jarvis & Sons, Inc for $9,686 to construct a Dry Hydrant on Goulden Ridge Road as specified in the Town’s 3/21/12 Request for Bids, Mr. Arrison seconded the motion. Mr. Korbet asked if easements have been done, Mr. Mullen said Mrs. Daniels does these and he will check with her. Mr. Fuller said a contractor talked to him and told him the supplier said the pipe should be thicker. Mr. Mullen said this thickness should be ok since it won’t be pressurized. After discussion it was decided that Mr. Mullen would double check to see if schedule 35 or schedule 40 should be used.

Mr. Clattenburg withdrew his motion and Mr. Arrison withdrew his second.

            -Approve Release of Request for Bids for Grounds Maintenance: After discussion, the Board decided to have this bid for a two year contract period. Mr. Fuller made the motion to approve release of Request for Bids for Grounds Maintenance for a two year contract. Mr. Clattenburg seconded the motion which passed unanimously.

Moved ahead to 9

9. New Business

            E. Fire Apparatus Purchase: Mr. Boyer said the subcommittee met last Wednesday and reviewed all the bids. He said Ascutney Fire Department recommended the low bidder and the subcommittee agreed with them. Mr. Fuller made the motion to award the bid for the new Ascutney Fire truck to Dingee Machine Company, Mr. Todd seconded the motion. There was discussion that the Town would buy a loaner truck from Dingee and then sell it back to him at the same cost when the new truck was delivered, this is for liability reasons. Mr. Spaulding said Ascutney Fire Department may want to add some extras and they will pay for them. Mr. Fuller amended his motion to say the purchase price should not exceed $320,333 with the financial package and loaner truck details to be worked out with the Town Manager. Mr. Todd seconded the amendment. Mr. Spaulding was concerned with the price being part of the motion if the fire department wants add on’s which they are willing to pay for. It was said that that could be worked out separately. Motion carried unanimously.

8. Old Business

            A. Approve Irene FEMA Reimbursement Grant Amendment: Mr. Arrison made the motion to approve the Irene FEMA Reimbursement Grant Amendment. Mr. Fuller seconded the motion which passed unanimously.

            B. Irene Update/Request pricing from three contractors for road repairs: Mr. Mullen said this is to help the Highway department. Mr. Clattenburg made the motion solicit prices from three contractors to help with road repairs, Mr. Arrison seconded the motion. Mr. Fuller said this should be simplified and we should not do projects that we think we may not be reimbursed for. He also said we should consider closing roads when repairs are being made to allow the contractors to do their job more efficiently. Mr. Hazeltine said FEMA would rather see the jobs done by the hour plus material and he has to “over see” each job, he said he would post the roads for local traffic only and we will also use the Town’s trucks to move some of the material. Mr. Fuller said he thinks we should try a road or two to see how it works then Wes can report back to the Board. Motion carried unanimously.  

            C. Term of Newly Appointed Select Board Member: It was discussed that Mr. Todd would be a Select Board member until the Town meeting in March unless the Board receives a petition by 5% of the registered voters beforehand.

9. New Business

            A. Policy on Length of Select Board Meetings: Mr. Boyer said he would like to have the meetings over at 9:00 p.m. if possible, 9:30 p.m. at the latest. He will try to keep the meetings moving along and if the agenda is long, he will try and put some items on the follow meeting.

            B. 2012 Select Board Goals: The Board members will review the list, add some goals if needed and this will be discussed at the next meeting.

            C. Update on Thrasher Road/I-91 Bridge Rehabilitation: Mr. Mullen said the bridge is now closed and will be for about four weeks.

            D. State of Vermont/Agency of Transportation

            -Approve Annual Financial Plan: Mr. Arrison made the motion to approve the annual financial plan for the State of Vermont Agency of Transportation. Mr. Clattenburg seconded the motion which passed without dissent.

            -Amend Town Highway and Bridge Standards (1st Reading): Mr. Mullen said we have good town highway and bridge standards however; VTrans worked out new standards last year so we need to update our standards. Mr. Arrison made the motion to approve the First Reading. Mr. Todd seconded the motion which passed without dissent.  

10. Appointments:

            Appoint Select Board Representative to Fire Commission: Mr. Arrison made the motion to appoint Mr. Fuller as the Select Board Representative to the Fire Commission. Mr. Todd seconded the motion which passed unanimously.

B. Budget Committee: Mr. Arrison made the motion to appoint Mr. Hudson to the Budget Committee. Mr. Todd seconded the motion which passed without dissent.

E. Emergency Management Coordinator: Mr. Josh Compo gave a brief summary outlining his experience for the position. Mr. Boyer said Mr. Thomas is not present but he held the position in the past and is well qualified. Mr. Fuller said he may not have the qualifications but believes he can do the position based on what he went through during Irene.

Mr. Arrison made the motion to discuss this in Executive Session under Personnel at the end of the regular meeting tonight. Mr. Clattenburg seconded the motion which passed unanimously.

11. Sign Treasurer’s Warrants: Mr. Arrison made the motion to approve the Treasurer’s Warrants as follows:

            General Fund Payroll                                                 $ 15,270.10

            General Fund Operating Expense                                        $ 21,278.07

            Highway Fund Payroll                                                            $ 19,286.65

            Highway Fund Operating Expense                                       $103,401.44

            Solid Waste Management Fund Payroll                               $   1,260.21

            Solid Waste Management Fund Operating Expense           $   5,824.49

            Library                                                                                    $         42.89

            Agency Monies                                                                      $         95.00

Mr. Todd seconded the motion which passed without dissent.

 

12. Executive Session/Contract/Willey Excavation – not needed

 

13. Future Agenda Items: reports from Department heads, grounds maintenance bid, Select Board goals, fire truck, Perkinsville School.

After Executive Session for the Emergency Management Coordinator, Mr. Arrison made the motion to appoint Mr. Fuller. Mr. Clattenburg seconded the motion which passed without dissent.

                                                                                                               

14. Adjourn: Mr. Arrison made the motion to adjourn. Mr. Todd seconded the motion which passed without dissent. The Select Board meeting was adjourned at 9:41 p.m.

                                                                        Respectfully Submitted,

                                                                        Lisa Slade

Approved by the Weathersfield Select Board on April 16, 2012

                                                                       

Last Updated on Wednesday, 25 April 2012 08:36
 

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