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Home Boards And Commissions Selectboard Select Board 04/16/2012
Select Board 04/16/2012 PDF Print E-mail

Weathersfield Select Board

Minutes

April 16, 2012

Present:                       

Norman John Arrison

Dave Fuller

Dan Boyer

Others Present:

Jim Mullen, Town Manager

Lisa Slade, Recording Secretary

Edith Stillson

Tim Sargent

Wes Hazeltine

deForest Bearse

Emery Morse

Mrs. Morse

1. Call to Order: Mr. Boyer called the Weathersfield Select Board meeting to order at 7:00 p.m. at Martin Memorial Hall.

2. Comments from Citizens and Select Board: none

3. Review Minutes from Previous Meeting(s): Mr. Arrison made the motion to approve the minutes dated April 2, 2012, Mr. Fuller seconded the motion. Corrections were noted. Motion carried unanimously.

4. Land Use

            A. Public Hearing

            1. Zoning Bylaw Amendments Sections 4.3a-g, 6.12, and 8/Height Limitations: Mr. Fuller made the motion to open the Public Hearing. Mr. Arrison seconded the motion which passed without dissent. Mr. Fuller made the motion to accept the Zoning Bylaw Amendments as presented, Mr. Arrison seconded the motion. Mrs. Bearse said the purpose of this is to make measuring of building heights easier to understand. This revision defines building or structure height and defines what average grade means. Mrs. Bearse said because this is a substantive change it needs another Public Hearing. Mr. Fuller withdrew his motion, Mr. Arrison withdrew his second.

            Mr. Arrison made the motion to warn a Public Hearing for May 2, 2012 at 7:00 p.m.; Mr. Fuller seconded the motion which passed without dissent.

            The Public Hearing was closed.

5. Board of Liquor Control Commissioners – Mr. Boyer convened the Board of Liquor Commissioners

            -Little Darling LLC, dba Casa del Sol

            a. 2012 First Class Liquor License Renewal: Mr. Fuller made the motion to approve the first class liquor license renewal, the outside consumption permit and the entertainment permit for Little Darling LLC, dba Casa del Sol, Mr. Arrison seconded the motion. Mr. Mullen said he recommends restricting the live entertainment permit so live entertainment shall cease at midnight, except on New Years Eve when live entertainment shall cease at 1:00 a.m. Mr. Fuller amended his motion to reflect Mr. Mullen’s recommendation, Mr. Arrison seconded the amended motion. Motion carried unanimously.

            -Petrostores, Inc, dba Petrostores, Inc (H&H Deli): Mr. Fuller made the motion to approve the second class liquor license renewal and the tobacco license renewal for Petrostores, Inc, dba Petrostores, Inc (H&H Deli). Mr. Arrison seconded the motion which passed without dissent.

            Mr. Boyer adjourned the Board of Liquor Commissioners.

6. Highway

            A. Irene Update

            Request pricing from three contractors for road repairs – Grout Road: Mr. Arrison made the motion to approve the use of Jarvis & Sons and their rubber tired excavator for a rate of $100 per hour, Mr. Fuller seconded the motion. Mr. Fuller said the motion should be more specific if we will be using outside trucks on occasion. Mr. Arrison amended his motion to include a ten wheeler truck at a rate not to exceed $65 per hour; Mr. Fuller seconded the amended motion. Mr. Fuller said he would like a better handle on the expenses. Mr. Hazeltine said we already have $50,000 in the bank for these “pre-approved” roads and we will do as much as we can within this budget. Motion passed unanimously.

            -Armor Southeast Embankment of Upper Falls Road Covered Bridge: Mr. Mullen said he went to Gurney Construction because they already have permits to work in the water so this will save money and time. He said we have received $23,118 from FEMA for this project and Doug Gurney has told him it would be between $17,500 - $20,000 for this project.

            Mr. Arrison made the motion to award the rip rapping project to Gurney Construction not to exceed $20,000, Mr. Fuller seconded the motion. Mr. Arrison asked how we track the expense since the estimate is between two dollar amounts. Mr. Mullen said we will be billed per hour plus material and FEMA is the one who estimated the project price of $23,118 originally. Motion passed unanimously.

            B. Accept Ownership of Old Bridge Road from VTrans: After the Highway Committee’s visit to the area the Board does not wish to take any action on this.

            C. Amended Town Highway and Bridge Standards (2nd Reading): Mr. Arrison made the motion to move ahead to the third reading. Mr. Fuller seconded the motion which passed without dissent.

7. Bids/Contracts/Requests for Proposals:

            A. Award Bid for Goulden Ridge Road Dry Hydrant: Mr. Arrison made the motion to accept the revised bid from Jarvis & Sons for $10,851, Mr. Fuller seconded this motion. Mr. Fuller noted the bids were already sent out and we asked for Jarvis & Sons to revise their bid using schedule 40 since they were the low bidder. Motion carried unanimously.

            B. Award Bid for Grounds Maintenance: Mr. Arrison made the motion to award the two year maintenance contract to TJ Property Maintenance, Mr. Fuller seconded the motion. Mr. Fuller said he is concerned with the prices being so low and questioned whether the bidder understood the scope of work. Mr. Hazeltine said he did and he was familiar with all of the properties. Mr. Arrison amended his motion to read that if TJ Property Maintenance does not accept the contract offer then the contact is to be award to Tim Sargent/ T S Property Maintenance, Mr. Fuller seconded the motion. It was noted the contract is for two years, not three as the dates reflected by error. Motion carried unanimously.

            C. Approve Submission of Dry Hydrant Grant Application. Mr. Fuller made the motion to approve the submission of the dry hydrant grant application. Mr. Arrison seconded the motion which passed without dissent.

            D. Approve Release of Request for Proposals for Paving Amsden School Road: Mr. Mullen said there is $10,000 in the budget for shimming Amsden School Road. Mr. Arrison made the motion to go out to bid, Mr. Fuller seconded the motion. Mr. Morse said he and others were told that Tenney Hill Road would be paved and it still hasn’t been paved and now we are spending money on another road which he doesn’t feel is right. He said the Select Board changed their mind about paving Tenney Hill Road and put it on the Warning as an Article and he questioned why the tax payers didn’t get to vote on Amsden School Road. He said he feels Amsden School Road is taking preference over Tenney Hill Road and that is not right. He also said the Town agreed to put shur pac on Tenney Hill Road after the vote to pave it failed and that still has not been done.

            There was discussion about reclaiming Amsden School Road and leaving it as gravel but Mr. Hazeltine said he is concerned the mud would be terrible because the area does not get any sun. Mr. Mullen said there is $5,000 in the budget now for shur pac on Tenney Hill Road. Mr. Morse said there has been money in the budget in the past and shur pac never got put down, where did that money go?

            The Select Board agreed to look at options for Tenney Hill Road, they will review the budget and the shur pac option again and maybe even put the paving back before the voters. Motion carried unanimously.

8. Old Business

            A. 2012 Select Board Goals: Mr. Fuller made the motion to table this until May 7, 2012. Mr. Arrison seconded the motion which passed without dissent.

            B. Perkinsville Reuse Committee Update: Mr. Arrison made the motion to table this until May 7, 2012. Mr. Fuller seconded the motion which passed without dissent.

            C. Designate Town Newspaper of Record: Mr. Mullen said the News Review deadlines are not working well for our needs. Mr. Fuller made the motion to designate the Valley News as the Newspaper of Record. Mr. Arrison seconded the motion which passed without dissent.

9. New Business

            A. Amend Policy on Use of Alcohol on Town Owned Property: Mr. Mullen said this has been revised regarding the consumption of alcohol. Mr. Arrison made the motion to move this to the second reading; Mr. Fuller seconded the motion which passed unanimously.

            Moved ahead to 9 g

            G. Fire Apparatus Purchase, Approve Contract with Dingee Machine: Mr. Mullen said he has drawn up an agreement but the Town Attorney still needs to review it before it can be signed. He said the first payment would be due when the chassis is titled to the Town and the final payment will be made upon delivery.

            Mr. Fuller made the motion to approve the contract dated for $322,350 subject to legal review. Mr. Arrison seconded the motion which passed unanimously.

            B. Monthly/Quarterly Reports/Department Heads: The Board received reports from the Health Officer and the Land Use Administrator.

            C. Review Select Board 2012 Summer Meeting Schedule: As in the past the Select Board will meet on the road for their second meeting of the month through the summer months.

            D. Monthly Budget Reports

            -General Fund: on target

            -Highway Fund: over budget, we will finish the year in the red

            -Solid Waste Fund: looks good

            -Cash Flow – report not received, will review at the next meeting

            E. Town Manager on Vacation 04/20/12 – 05/06/12: Mr. Mullen said Mr. Adams will be acting Town Manager while he is on vacation.

            F. Sign 2011 Bridge Inspection Reports, State of Vermont: Mr. Fuller made the motion to table this until May 7th. Mr. Arrison seconded the motion which passed without dissent.

 

10. Appointments:

            Mr. Arrison made the motion to appoint Christina Wood to the Conservation Commission for a four year term and Julia Lloyd Wright to the Parks and Recreation Commission. Mr. Fuller seconded the motion which passed without dissent.

11. Sign Treasurer Warrants: Mr. Arrison made the motion to approve the following:

            General Fund Payroll                                                             $15,718.25

            General Fund Operating Expense                                        $14,333.16

            Highway Fund Payroll                                                            $12,092.56

            Highway Fund Operating Expense                                       $12,938.06

            Solid Waste Management Fund Payroll                               $ 1,286.83

            Solid Waste Management Fund Operating Expense           $ 5,701.09

            Agency Monies                                                                      $     144.00

Mr. Fuller seconded the motion which passed unanimously.

12. Executive Session: Mr. Arrison made the motion to go into Executive Session at the end of the meeting for Contract discussion. Mr. Fuller seconded the motion which passed without dissent.

13. Future Meeting Agenda Items: Veterans Memorial Committee, Town Highway & Bridge Standards, Perkinsville School, Fireworks policy, Select Board goals, approve Town Highway Structures Grant application

14. Adjourn: Mr. Arrison made the motion to adjourn. Mr. Fuller seconded the motion which passed without dissent. The Weathersfield Select Board meeting was adjourned at 9:43 p.m.

                                                                                    Respectfully Submitted,

                                                                                    Lisa Slade

Approved by the Weathersfield Select Board on May 21, 2012

                                                                                 

Last Updated on Monday, 04 June 2012 08:34
 

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