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Home Boards And Commissions Selectboard Select Board 05/21/2012
Select Board 05/21/2012 PDF Print E-mail

Weathersfield Select Board

Minutes

May 21, 2012

 

Present:                        Dan Boyer

                                    Norman John Arrison

                                    Michael Todd

                                    Richard Clattenburg

                                    Dave Fuller

Others Present:            Jim Mullen, Town Manager

                                    Lisa Slade, Recording Secretary

                                    Edith Stillson

                                    Pat Daniels

                                    deForest Bearse

                                    Wes Hazeltine

1. Call to Order: Mr. Boyer called the Weathersfield Select Board meeting to order at 7:00 p.m. at Martin Memorial Hall.

2. Comments from Citizens and Select Board: Mrs. Slade announced the Weathersfield Veterans Memorial Committee will be having their sixth annual walk-a-thon on Saturday June 2nd and encouraged participation and/or sponsorship. She also mentioned there will be a small ceremony at the Perkinsville Green on Monday in honor of Memorial Day.

3. Review Minutes from Previous Meeting(s): Mr. Arrison made the motion to approve the minutes dated May 7, 2012, Mr. Todd seconded the motion. Corrections were noted. Motion carried 4 - 0 with one abstention.

            Mr. Arrison made the motion to approve the minutes dated April 16, 2012. Mr. Fuller seconded the motion which passed 3-0 with two abstentions.

4. Zoning

            A. Public Hearing/Height Limitations: Mr. Boyer opened the Public Hearing. Mrs. Bearse said this proposed change is on height limitations with the maximum building height remaining at 35'. The change is to clear up definitions and makes it more clear on how the height is determined. Mr. Arrison asked if there were any intentions of looking at the maximum height limit. Mrs. Bearse said yes.

            Mr. Boyer closed the Public Hearing.

            Mr. Todd made the motion to adopt the proposed amendment to section 4.3.2(a) - (g) Section 6.12 Height Limitations Section 8 Definitions. Mr. Arrison seconded the motion which passed without dissent.

B. Receive Zoning Bylaw Amendments (Section 7.23 Self-Storage Facility et al) and set date for Public Hearing: Mr. Todd made the motion to hold a Public Hearing on Section 7.23 Self Storage Facility on June 18, 2012 at the Highway Garage. Mr. Arrison seconded the motion which passed without dissent.

5. Martin Memorial Hall Trustees Update: Mrs. Daniels said HB Energy Solutions has worked on the drainage in the slop sink which is located in the furnace room so it now drains properly. She said they also installed a de-humidifier (in the wall) that will drain automatically. Lastly, they installed a voltage thermostat on the heater that is in the kitchen so when the kitchen is being used it won't get so hot in there. She said they have no idea at this time how that heater was controlled but this should help the extreme heat when the kitchen is being used.

            Mrs. Daniels said the sump pump isn't up to code and it needs to be vented. She said this work will probably cost a couple thousand dollars so it is something the Board should consider sending out to bid. The consensus of the Board was to solicit proposals. Mrs. Daniels asked the Board to also consider installing fans and looking at the ventilation in the upstairs office area. Mr. Fuller made the motion to have the Town Manager spend up to $1,000 to seek solutions on the heating and ventilation system in the office area, Mr. Todd seconded the motion. Mrs. Daniels noted the Trustees of Martin Hall have used rental monies for the recent repairs down stairs as well as the plantings outside . Motion carried unanimously.

6. Bids/Contracts/Grants/Requests for Proposals

            A. Three Dry Hydrant Grants Received: Mr. Mullen said we have received $2,500 for Perkins Hill Road dry hydrant, have been reimbursed $960 for the repair on the Perkinsville hydrant that was damaged by Irene, and received $7,000 to improve the dry hydrant at Weathersfield Inn. He said that he has applied to raise the Weathersfield Inn grant to $10,000 in order to install a second dry hydrant at the Weathersfield Inn. He said there is a 50% match. It was noted there is about $30,000 in the budget for hydrants. Mr. Mullen said since there are wetlands in the area a "wetlands" person will be looking at the site next week.

            B. Replace Air Compressor in Highway Garage: Mr. Arrison made the motion to approve the purchase of a new air compressor for the highway garage for the purchase price of $6,379. Mr. Clattenburg seconded the motion. Mr. Hazeltine said this compressor would take care of most of the sand blasting needs. Mr. Todd noted this type of air compressor is extremely expensive to repair. Motion carried unanimously.

            C. Bank-run Gravel Purchase Option: Mr. Boyer said Carl Wyman has bank run gravel at his property at the intersection of Route 106 and 131 and has offered to sell it to the Town for $6.00 per yard. Mr. Hazeltine said he has looked at it and feels there are too many large rocks in it to use as bank run gravel but it could be used for other projects. He said to truck it to the highway garage you would have to add $2 - $3 per yard. Mr. Fuller said there is no sense in trucking it to the highway garage, we should ask Mr. Wyman if we can just leave it there and truck it from there directly to the job site.

            Mr. Todd made the motion to purchase the bank run gravel from Carl Wyman for $6.00 per yard with Mr. Hazeltine asking if we can leave it on his property instead of trucking it to the highway garage and then to a job site. Mr. Clattenburg seconded the motion which passed unanimously.

7. Old Business

            A. Irene Update: Mr. Mullen said reimbursement for Branch Brook Road is moving along and we should know within two weeks. He is hopeful that we will get what we asked for if not a little more.

8. New Business

            A. Approve Purchase of Perkinsville School Building from School District: Mr. Todd made the motion the Town accept the Town of Weathersfield School District's legal interest in the school building and site known as the former Weathersfield Elementary School in Perkinsville for $1.00 and authorize the Town Manager to sign any documents relating tot he closing. Mr. Arrison seconded the motion. Mr. Clattenburg asked the purpose of this. Mr. Todd said this is to consolidate the properties into one and to finish what the taxpayers voted on at Town Meeting. Motion carried unanimously.

            B. Financial Reports: Mr. Mullen said we are in pretty good shape. There was discussion on the Solid Waste budget and it was said the fees should be looked at, some disposal may be able to be reduced at this time.

            C. Approve Update of Basic Emergency Operations Plan: Mr. Fuller said there is a meeting tomorrow (between himself, the Fire Chiefs, Chief Brown) and they will review this. Mr. Arrison made the motion to approve the Plan. Mr. Todd seconded the motion which passed without dissent.

            D. Irene "after action review" results: Mr. Mullen said this is from Regional Planning and is just for information purposes.

            E. Update on Weathersfield Center Road Safety Concerns: Mr. Hazeltine said he will put up reflective signs to warn drivers of the corner and will put gavel along the road side. Mr. Arrison suggested putting a caution 35 mph sign up near the corner as well. Mr. Mullen said the State does have a speed cart we can use but it being used now, as soon as it is available we will use it. He said this should be used in conjunction of law enforcement.

            F. Finalize Reclassification of Drumlin Road and Discontinuance of Town Highway #119: Mr. Todd made the motion to approve the report of the Select Board for the Town of Weathersfield, VT on proceedings to lay out a Town Highway in Weathersfield known as "Drumlin Road" and the simultaneous discontinuance of TH 119. Mr. Arrison seconded the motion which passed without dissent.

            G. Approve Coin Drop by West Weathersfield Volunteer Fire Department: Mr. Clattenburg made the motion to approve the West Weathersfield Volunteer Fire Department's coin drop on June 9th. Mr. Arrison seconded the motion which passed without dissent.

9. Policies/Ordinances

            A. Adopt Amended Policy Regarding Service and/or Consumption of Alcohol on Town-Owned Property: Mr. Clattenburg made the motion to adopt the amended policy on Service and/or Consumption of alcohol on town-owned property, Mr. Arrison seconded the motion. There was discussion that this pertains to all town owned property and would require a licensed caterer to serve alcohol. Motion carried unanimously.

            B. Approve Changes to Fireworks Permit Application Form: Mr. Clattenburg made the motion to approve the changes to the fireworks permit application, Mr. Arrison seconded the motion. Mrs. Slade asked what limit of insurance the Town was requiring and mentioned that a normal person would have a hard time providing the Town with a Certificate of Insurance for the purpose of setting off fireworks. Mr. Mullen said the Town did not need a certificate they just needed to know that the person doing the fireworks has liability insurance. There is no specific limit of coverage was required. Motion carried unanimously

10. Appointments:

            E. Conservation Commission: Mr. Clattenburg made the motion to appoint Harry Temple to the Conservation Commission for the unexpired two years of a four year term. Mr. Fuller seconded the motion which passed unanimously.

11. Sign Treasurer Warrants: Mr. Arrison made the motion to approve the following:

            General Fund Payroll                                                 $15,535.10

            General Fund Operating Expense                                        $18,221.78

            Highway Fund Payroll                                                            $12,279.19

            Highway Fund Operating Expense                                       $13,268.73

            Solid Waste Management Fund Payroll                               $ 1,283.44

            Solid Waste Management Fund Operating Expense           $ 3,629.83

            Library                                                                                    $ 1,020.20

            Grants                                                                         $11,800.00

            Agency Monies                                                                      $ 2,592.64

Mr. Fuller seconded the motion which passed unanimously.

12. Future Meeting Agenda Items: Select Board goals, policing services, Perkinsville school.

13. Executive Session, Motor Vehicle Accident Damage Claim: Mr. Todd made the motion to go into executive session. Mr. Clattenburg seconded the motion which passed without dissent.

14. Adjourn. Mr. Clattenburg made the motion to adjourn. Mr. Fuller seconded the motion which passed without dissent. The Weathersfield Select Board meeting was adjourned at 9:40 p.m.

                                                            Respectfully Submitted,

                                                            Lisa Slade

Approved by the Weathersfield Select Board on June 4, 2012

                                                          

Last Updated on Monday, 18 June 2012 07:20
 

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