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Home Boards And Commissions Selectboard Select Board 09/18/2012
Select Board 09/18/2012 PDF Print E-mail

Weathersfield Select Board

Minutes

September 18, 2012

Present:                        Daniel Boyer

                                    Norman John Arrison

                                    Dave Fuller      

                                    Richard Clattenburg

                                    Michael Todd

Others Present: Jim Mullen, Town Manager

                                    Lisa Slade, Recording Secretary

                                    Edith Stillson

                                    Amy Beth Main

                                    Wes Hazeltine

                                    Tom Appel

                                    deForest Bearse

                                    Michael Barrup

                                    NaToshya Tylar-Lynn Spaulding

                                    Mychael Spaulding

                                    Marc Knight, Sr

                                    Josh Dauphin

                                    Tracy Dauphin

                                    Olivette May

                                    Ed May

                                    Peter Korbet

                                    Alan Hudson

1. Call to Order:   Mr. Boyer called the Weathersfield Select Board meeting to order at 7:04 p.m. at Bow Baptist Church.

2. Comments from Citizens and Select Board: Mr. Korbet said he hasn't seen any publicity on the Perkinsville School Re-Use meeting yet. Mr. Boyer said this will be discussed tonight.

            Mr. Clattenburg congratulated Mr. Fuller on the birth of his granddaughter.

3. Review Minutes from Previous Meeting(s): Mr. Todd made the motion to approve the minutes dated September 4, 2012, Mr. Fuller seconded the motion. Mr. Korbet asked to make one correction. Motion carried unanimously.

4. Public Hearing/Zoning Bylaw Amendments (Section 8 Definitions): Mrs. Bearse said this Public Hearing is for proposed amendments to Section 8 Definitions of "Abandoned Structure", "Minor Structure", "Structure" and Structural Development. She said the purpose of these amendments is to delete the definitions of "Abandoned Structure" and "Minor Structure", to update the definition of "Structure" and amend the definition of "Structural Development".

            Mrs. Bearse said the Zoning Commission held their Public Hearing on this back on July 23rd. Mr. Clattenburg asked how the attendance was at that meeting. Mrs. Bearse said no one from the public was present but they did receive and review a six page letter received from Peter Korbet.

            Mr. Korbet gave the Select Board an article that appeared in the Valley News regarding a sculpture in Lebanon, NH. He said he sent letters to each Select Board member prior to tonight's meeting, the Board acknowledged receiving what he sent.

            The Board considered making a motion to change the word definition under Section 9.2.212 to clarify where the definition could be found but this Public Hearing is not on that section.

            Mr. Arrison made the motion to close the Public Hearing. Mr. Todd seconded the motion which passed without dissent.

            Mr. Fuller made the motion to accept the amendments to Section 8 as presented. Mr. Todd seconded the motion which passed without dissent.

Move ahead to #6 a

6. New Business

            A. Discussion with West Weathersfield Fire Department: Mr. Dauphin said there was discussion at the August 20th Select Board meeting on the dry hydrant that is being installed and three ponds in the area were looked at and this was the best option. He said seven months of the year a tanker can go up the driveway and when it is not safe to do so they will lay hose. He acknowledged that it may be a mutual aid department going to this hydrant but he will instruct them whether to go up the driveway or not.

            Mr. Dauphin said he doesn't agree with Mrs. Daniels statements regarding the Fire Commission, he said he and his department members have worked with and been cooperative with the Fire Commission.

          Mr. Clattenburg said he understands West Weathersfield Fire Departments concerns and agrees the last discussion should not have gone on as long as it did without all parties present.

            Mr. Boyer said he received a list of the training and qualifications that West Weathersfield Fire Department members have.

            Mrs. Dauphin said Mr. May did not have any facts in what he said, he was going off hear say. Mr. May said he apologized at the last Select Board meeting for what he said at the meeting on August 20th.

            Mr. Arrison said he was Chair at the meeting on August 20th and he talked to Mr. Dauphin after that meeting and apologized for not stopping the conversation before he did. He said he feels the Fire Commission should stay in place.

            Mr. Knight said the Select Board is supposed to be professional and he can't believe the conversation that took place. He said the Fire Commission is not amounting to anything.

            There is another meeting scheduled between the Select Board, Fire Commission and Fire Departments on October 11th.

5. Old Business

            A. Irene Update: Mr. Mullen said there are not any changes to report

            B. Dry Hydrant Update - Update on Goulden Ridge Road Dry Hydrant: Mr. Boyer said a pipe was found to be cracked and it is being repaired, he noted they are fixing an elbow at the same time. Mr. Hazeltine said they are doing a static test and the fire department will draft off it for a test soon. It was noted the cost to repair the cracked pipe will be borne by the construction company that did the installation.

            C. Perkinsville School Reuse Update: Mr. Boyer said there will be a public meeting on September 27th at 7:00 p.m. at Martin Memorial Hall.

            Mr. Appel said he toured the building, reviewed the Architect documents and has seen Jim's information. He said he doesn't have any reason to believe that the dollar amounts received to date aren't realistic. He said he has also met with S D Associates and has asked them what they thought their role would be. Mr. Appel said it is a good idea if S D Associates attend the meeting on the 27th.

            It was noted that even if the building is demolished the estimate for the work needs to include engineering and HazMat work because of the scope of the project and all of the hazardous materials in the building.

            Mrs. Main asked if the Town was already a landlord. Mr. Mullen said yes, for two properties. Mr. Fuller asked what property the Town was a landlord for. Mr. Mullen said the field in the Bow and a portion of the Highway garage land. Mr. Fuller said this can't really be compared to either of those. He said we still haven't received all of the money we were promised from the State for the new school and that was a $13 million dollar project. Mr. Fuller asked if we could just rent the property to S D Associates as is for $1. It was said that could be an option but it has not been explored yet.

            Mr. Clattenburg said we should go into this under the assumption we may receive rent and if we do it will help with the expenses.

            D. Set up Public Meeting in October on Fire Services: Mr. Boyer said there will be a meeting on October 11th at 7:00 p.m. at Martin Memorial Hall to discuss fire services.

            E. Award Bid for Crushed Gravel: Mr. Arrison made the motion to award the bid for crushed gravel to Jarvis & Sons Construction for $15.50 per yard, Mr. Todd seconded the motion. Mr. Arrison asked Mr. Hazeltine if the product would be similar to the crushed gravel we received from Butch Wilson last year, Mr. Hazeltine said yes. Mr. Arrison amended his motion to not exceed $30,000. Mr. Todd seconded the amended motion which passed without dissent.

6. New Business

            -Addition to Agenda: Liquor license for Weathersfield Inn: Mr. Boyer convened the Board of Liquor Commission. Mr. Arrison made the motion to approve the first Class Liquor License for Abbot Brown, Inc Mr. Todd seconded the motion. Mr. Arrison amended his motion to approve the First and Third Class liquor license. Mr. Todd seconded the motion which passed without dissent.

            Mr. Fuller made the motion to approve an outside consumption permit from 5:00 p.m. to 11:00 p.m. per the applications request. Mr. Todd seconded the motion which passed unanimously.

            B. Appoint Acting Town Manager: Mr. Arrison made the motion to appoint Wes Hazeltine acting Town Manager. Mr. Clattenburg seconded the motion which passed without dissent.

            C. Weathersfield Transfer Station

            Review Solid Waste Disposal Fees: Mr. Fuller made the motion to lower transfer station punch tickets to $2.00 each effective November 1st, Mr. Todd seconded the motion. Mr. Mullen said we will lose money by doing this and he does not agree with this decision. Motion carried unanimously.

            Mr. Hudson asked for the sign on the card board dispenser to be corrected for proper English.

            Mr. Todd asked to add motorcycle tires rates to the rate sheet. It was decided Mr. Hazeltine and Mr. Mullen will review all rates.

            Adjust Total Hours Worked at Transfer Station: Mr. Todd made the motion to adjust the hours worked at the Transfer Station so each attendant works 24 hours per week. Mr. Arrison seconded the motion which passed unanimously.

            D. Weathersfield Center Road/Auto Accident Vulnerability: Mr. Mullen said a VT local roads representative met on site and said we could add one or two more chevrons and raise the height of the 30 mph speed limit sign but he doesn't have any other recommendations.

            E. Payment to Dingee Machine, 2012 Fire Apparatus Purchase: Mr. Mullen said this is just for information

            F. Approve and Sign Maintenance Agreement/Safe Routes to School Program: Mr. Arrison made the motion to sign the maintenance agreement with the State of Vermont for Safe Routes to School Program. Mr. Todd seconded the motion which passed without dissent.

            G. Approve and Sign Park & Ride Program Grant Agreement: Mr. Clattenburg made the motion to approve the Park & Ride Grant Agreement. Mr. Todd seconded the motion which passed without dissent.

            H. Approve Release of Request for Proposals for Engineering Services for Park & Ride: Mr. Clattenburg made the motion to release request for proposals for engineering services for the park and ride. Mr. Todd seconded the motion which passed without dissent.

            I. Request to Conduct a Charitable Solicitation - West Weathersfield Volunteer Fire Department Coin Drop: Mr. Clattenburg made the motion to approve the request for a coin drop from West Weathersfield Volunteer Fire Department on October 6, 2012 from 8:00 am - 4:00 pm , Mr. Todd seconded the motion. Mr. Clattenburg asked how often these were done. Mr. Dauphin said twice a year. Mr. Clattenburg asked how much money they raised. Mr. Dauphin said they raised about $2,600 at the last one. The Select Board asked that they not create confusion in front of the Transfer Station, that they stay away from that entrance. Motion carried 4 - 1 with Mr. Fuller being the dissenting vote.

            J. Financials: There was discussion on fund balances to date noting they are un-audited at this time.

7. Appointments: None

8. Sign Treasurer's Warrants: Mr. Arrison made the motion to approve the following:

            General Fund Payroll:                                                           $ 18,432.61               

            General Fund Operating Expense:                                       $174,130.26

            Highway Fund Payroll:                                                          $11,848.22

            Highway Fund Operating Expense:                          $ 5,308.15

            Solid Waste Management Fund Payroll:                              $ 1,223.98

            Solid Waste Management Fund Operating Expense:         $ 6,639.55

            Library                                                                                    $         6.54

            Agency Monies                                                                      $       50.00

Mr. Clattenburg seconded the motion which passed without dissent.

9. Future Meeting Agenda Items: Next meeting on Thursday the 27th with the Public to discuss the Perkinsville Re-Use.

 

10. Executive Session: Mr. Arrison made the motion to go into Executive Session for Contract negotiations. Mr. Clattenburg seconded the motion which passed without dissent.

 

11. Adjourn: Mr. Clattenburg made the motion to adjourn. Mr. Arrison seconded the motion which passed without dissent.

 

                                                            Respectfully Submitted,

                                                            Lisa Slade

Approved by the Weathersfield Select Board on October 1, 2012

                                                

           

 

Last Updated on Monday, 15 October 2012 07:43
 

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