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Home Boards And Commissions Selectboard Select Board 10/01/2012
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Weathersfield Select Board


October 1, 2012

Present:                        John Arrison

                                    Dan Boyer

                                    Dave Fuller

                                    Richard Clattenburg

                                    Michael Todd

Others Present: Jim Mullen, Town Manager

                                    Lisa Slade, Recording Secretary

                                    Tom Appel

                                    Charles Horton

                                    Sandi Horton

                                    Bonnie D. DuPrey

                                    Julia Lloyd Wright

                                    Edith Stillson

                                    Ernest Shand

                                    Mark Huntley

                                    BetteJo Esty

                                    Wes Hazeltine

                                    Gil Whittemore

                                    Peter Korbet

                                    Samantha Smith

1. Call to Order: Mr. Boyer called the Weathersfield Select Board meeting to order at 7:00 p.m.

2. Comments from Citizens and Select Board: Mr. Arrison said there will be a Civil War band concert at the Weathersfield Meeting House on October 13th beginning at 1:00 p.m.

            Mr. Mark Huntley introduced himself as a candidate for house of Representatives.

            Mr. Korbet said he was disappointed in the lack of advertising for the Public Meeting regarding the re-use of the Perkinsville School.

3. Review Minutes from Previous Meeting(s): Mr. Arrison made the motion to approve the minutes dated September 18, 2012, Mr. Todd seconded the motion. Corrections were noted. Motion carried unanimously.

4. Old Business

            A. Irene Update: Mr. Mullen said we received a check from VTrans in the amount of $161,481 for Branch Brook Road. After VTrans complete their audit we should receive our final payment of $18,000.

            B. Dry Hydrant Update, Update on Goulden Ridge Road Dry Hydrant: Mr. Mullen said the repairs have been made and as soon as the water rises it will be tested once again and is expected to work fine. Mr. Fuller asked the final cost. Mr. Mullen said approximately $21,000. Mr. Mullen said most of this expense was taken out of last years dry hydrant account.

            C. Perkinsville School Reuse Update: Mr. Mullen provided the Board with information on demolishing the Perkinsville school but also building a "field house" which would be a restroom facility and storage area for those using the recreational fields - he revised Option 1 to include money to build this once the school is demolished.

            Mr. Todd said he feels obligated to state that the Reuse Committee voted unanimously for option 3 however, as a member of the Select Board representing the whole Town he has to consider the opinions he heard at the Public meeting last week.

            Mr. Clattenburg said while he is in favor of public resources to bring the community together he feels a little overwhelmed by entering into a lease agreement not knowing how the mechanical systems are and what our expense will be with maintenance costs.

            It was noted that if we have public restrooms we may be able to pursue a grant for hazmat clean up since this site will still be for municipal use.

            After discussion it was decided, along with asking for money to demolish the school, we will include $130,000 to renovate the 1879 building restrooms instead of building another whole building.  

            Mr. Fuller said we won't really know the cost of demolishing until it goes out to bid. It was asked if we could do a loan instead of a bond. Mr. Mullen said you don't need voter approval to take out a loan but the maximum term of a loan is five years.

            Mr. Whittemore said if we go with option 3 some of the maintenance would be initially under warranty since some new systems are being installed and with only one tenant management would be pretty minimal. He also said that bond interest rates are an historic low so if we put this off we are just deferring costs with increased interest rates.

            Mrs. Esty said once we loose the building it's gone and we've lost the opportunity to reuse that building for anything.

            Mr. Todd asked Mr. Appel if he talked with SD Associates about leasing the property for $1 and doing their own renovations. Mr. Appel said SD Associates would explore other options first before considering this one.

            Mr. Todd reminded everyone that with a bond you take the money you need, if we can get a grant or the estimates we have are high we don't use all of the money that we bond for.

            Mr. Clattenburg made the motion to approve the following bond resolution: Shall the general obligation bonds of the Town of Weathersfield, Vermont in an amount not to exceed SEVEN HUNDRED THOUSAND DOLLARS ($700,000), less any grants or other funding sources, be issued for the purpose of financing the cost of making certain public improvements at the Perkinsville School, including renovating the 1879 brick school house, demolishing the 1954 and 1969 wings, and restoring the site, such improvements estimated at a cost of Seven Hundred Thousand Dollars ($700,000). Mr. Arrison seconded the motion. Mr. Clattenburg noted the Select Board is not deciding, the voters are and he feels the Select Board has gone out of their way to be conservative. Mr. Korbet said in July $400,000 was used as an estimate for demolishing so that means we're allowing $300,000 for improving an 1800 square foot building. Mrs. Esty asked what the estimated tax increase for this option would be. Mr. Mullen said approximately $10 per $1,000. Motion passed unanimously.

            Mr. Clattenburg made the motion to schedule a Public Informational hearing to begin at 7:00 p.m. at the Weathersfield School on Monday October 29, 2012. Mr. Todd seconded the motion which passed without dissent.

            Mr. Clattenburg made the motion to schedule the time and place for the vote as follows: the legal voters of the Town of Weathersfield, Vermont, are hereby notified and warned to meet at Martin Memorial Hall, 5259 Route 5, Weathersfield, Vermont in Ascutney on Tuesday, November 6, 2012. The polls will open at 8:00 a.m. and will close at 7:00 p.m. Mr. Todd seconded the motion which passed without dissent.

            D. Goals and Process for Thursday, 10/11/12 Public Meeting on Fire Services: Mr. Arrison said he feels we should open with opening statements with what the Select Board would like to accomplish and let the Fire Services personnel go at it. Mr. Fuller said he thinks people are very brave outside but face to face it's a lot different. He said he does not agree with the statements being made that the Fire Commission has made decisions favoring one side.

            Mrs. Slade said the Select Board should have some say over the volunteers within the two departments. She said they are all adults and they should be able to separate their personal differences from their professional ones and if they can't then they should not be serving as volunteers for the Town.

            Mr. Mullen said the meeting should have constructive dialogue, he is not interested in personal attacks. Mr. Clattenburg said we should discuss if the Town should continue with two departments. Mr. Mullen said we should discuss if the Fire Commission should have more power. Mr. Clattenburg said he would like to hear generic concerns.

            It was decided the meeting would include discussion on two departments vs. one department, the strengths and weaknesses of the Fire Commission and, the budget (including the bond payments).

            E. Review Amendments to Animal Control Ordinance: Mr. Boyer said he felt like there was too much info in the Ordinance on wolf hybrid. Mr. Fuller made the motion to move to the third reading. Mr. Clattenburg seconded the motion which passed without dissent.

            F. Review Proposal Received for Supplemental Heating in Highway Garage: Mr. Clattenburg made the motion to reject the proposals from both Hinkley and HB to our 9/5/12 request for proposals for supplemental LP heating in the town highway garage since they are both non-responsive and to not award a contract in response to our 9/5/12 request for proposals for supplemental LP heating in the town highway garage. Mr. Clattenburg included in his motion to issue a new request for proposals for supplemental heating as outlined in the memo from the Town Manager with proposals due by noon on Wednesday, October 31, Mr. Todd seconded the motion. Mr. Arrison suggested that Mr. Clattenburg delete the part of his motion which said we should issue a new request for proposals. Mr. Clattenburg amended his motion per Mr. Arrison's suggestion, Mr. Todd seconded the amended motion. Motion passed unanimously.

            G. Review Paving Plan for VT 131 and VT 12/Vermont Agency of Transportation: Mr. Mullen said this is for the Boards information.  

5. New Business

            A. Approve Job Descriptions and Posting of Positions for Grader Operator and Truck Driver/Laborer (if Grader Operator position filed internally): Mr. Todd made the motion to approve the job descriptions, Mr. Arrison seconded the motion which passed unanimously.

            Mr. Clattenburg made the motion to authorize the posting of the grader operator and if filled internally to advertise the position of truck driver/laborer, Mr. Arrison seconded the motion. Mr. Todd said he recommends holding off filling the open position until the budget is looked at because there will be areas where we need to make budget cuts. Mr. Boyer said we reviewed the staffing level in the highway department a few years ago and we were short staffed going into winter season which was not good. Mr. Hazeltine said we can not afford to cut a person, if that happens it will change the whole program and there will be roads that do not get maintained in a timely manner. Mr. Arrison said we are not adding a person, we are replacing a person that is retiring. Mr. Fuller said he understands what Mr. Todd is saying but it is important to remember one position was not filled in the past. Motion carried 4 - 1 with Mr. Todd being the dissenting vote.

            B. Approve Release of Request for Bids for Dry Hydrant Work at the Weathersfield Inn: The Board suggested adding wording in the bid request for a one year warranty after installation. Mr. Fuller made the motion to approve the release of bids, Mr. Clattenburg seconded the motion. Mr. Arrison said this is very specific to the site, it enhances their property and he feels it is appropriate that the land owner pay some towards the expense. Mr. Fuller said they have given us an easement to the hydrant. Mr. Korbet said the Weathersfield Inn put money in when they made the pond. Motion carried unanimously.

            C. Updates on 0.2 mile and 0.6 mile Baltimore Road Box Culverts: Mr. Mullen recommends we wait until Spring to do this work.

            D. Amend Administrative Policy on Delinquent Tax Collection: Mr. Fuller said we need to hold tax sales in a more timely manner or change the language about one having 365 days to redeem property.

            E. 2012 Select Board Goals: Mr. Boyer said he and Mr. Mullen looked at this and we have done a lot of them and the ones that are not done we are working on.

6. Appointments

            B. Budget Committee: Mr. Todd made the motion to appoint Gregg Adamovich to the Budget Committee. Mr. Arrison seconded the motion which passed without dissent.

            Mr. Todd made the motion to appoint Jeff Slade to the Budget Committee. Mr. Arrison seconded the motion which passed without dissent.

7. Sign Treasurer's Warrant: Mr. Arrison made the motion to approve the Treasurer Warrants as follows:

            General Funds Payroll                                                           $15,572.28

            General Funds Operating Expenses                         $63,513.30

            Highway Fund Payroll                                                            $16,322.24

            Highway Fund Operating Expenses                          $53,846.00

            Solid Waste Management Fund Payroll                               $   1,192.50

            Solid Waste Management Operating Expenses                  $   4,569.90

            Library                                                                                    $     902.97

            Grants                                                                         $     412.40

Mr. Todd seconded the motion. Mr. Fuller asked how we were reimbursed the legal fees of $7,700 for the delinquent tax sale. Mr. Mullen said we collect them from the people that were delinquent, they are figured in with their past due tax payments. Mr. Arrison asked what Gilman & Briggs was for. Mr. Mullen said that was a wetland specialist for the Weathersfield Inn hydrant work. Motion carried unanimously.

8. Future Meeting Agenda Items: Next meeting will be on October 11th for the Fire Service Discussion.

9. Executive Session: Not needed

10. Adjourn: Mr. Arrison made the motion to adjourn. Mr. Clattenburg seconded the motion which passed without dissent. The Weathersfield Select Board meeting was adjourned at 9:42 p.m.

                                                                        Respectfully submitted,

                                                                        Lisa Slade

Approved by the Weathersfield Select Board on October 15, 2012


Last Updated on Wednesday, 07 November 2012 09:55

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