Select Board 12-18-08

Weathersfield Select Board Minutes December 18, 2008 Present:        Daniel Boyer Norman John Arrison Patricia Daniels Others Present:    Larry Melen, Town Manager Lisa Sargent, Recording Secretary Edith Stillson Westley Hazeltine, Road Superintendent Betty Adams Julia Lloyd Wright Chief Brown 1.  Call to Order by Chairperson: Mr. Arrison called the Weathersfield Select Board meeting to order at 7:00 p.m. at Martin Memorial Hall. 2.  Comment from Citizens:  Ms. Lloyd Wright said she would give the Board a report on the energy forum she attended soon.  Mrs. Daniels said she would like to publically thank all utility and emergency crews for their work performed during the recent ice storm. 3.  Review Minutes from Previous Meeting(s): None to review Moved ahead to #7 A 3 7.  New Business A 3.  Emergency Assistance Funds, Ruth “Betty” Adams, Town Service Officer:  Mrs. Adams said as one of the founders of the Weathersfield Is Togethersfield committee she is asking that the committee be dissolved and the remaining funds be used for the food shelf.  She said in addition to food the food shelf also funds propane and fuel for those in emergency situations.  She noted Weathersfield is Togethersfield is not very active at all except holding the monthly potluck lunches.  Mr. Arrison asked how many members were on the committee.  Mr. Melen said there could be five but there are currently three.  Mr. Arrison asked if all members of the committee agreed to dissolve it.  Mrs. Adams said they pretty much told her if she thought it should be then they agreed.  Mr. Melen said if this was created by Town meeting it would have to be dissolved the same way.  He said the Warning would have to include a proposal to do something specific with the funds.  Mrs. Daniels said she remembers discussing not wanting to dissolve the Committee because of the potluck lunches however, these lunches do not cost a lot of money so she would like to look into dissolving the committee at this time.  Mrs. Adams said donations to the food shelf can be mailed to PO Box 13 Perkinsville, VT 05015 or left at the Town Office or Perkinsville Church.  4.  Monthly Reports: A. General Fund: Mr. Melen said the target is 42% and we are at 52% because big payments are made up front. B. Highway Fund: Mr. Melen said that the highway fund is at 57%.  He noted he received an email from VLCT that the Joint Fiscal Committee has frozen funds which means our first payment of $35,000 and they may do the same with the second payment.  Mr. Melen said this leaves us three options 1) borrow money 2) deficit spend 3) rescission plan as a contingency plan.  Mr. Melen said the Board should hold a special meeting next week to discuss the budget.  C. Solid Waste: Mr. Melen said we are in good shape and we are under budget at this time.  D.  Cash Flow Report: No report provided Moved to #7 A 5 7.  New Business 5. 2009 International Dump Truck: Mr. Melen said Mr. Hazeltine received a quote from Howard P. Fairfield and also has spoken with Osgood’s.   Mr. Hazeltine said the dump body and plow equipment on the 1988 could be cleaned up, painted and fit to the new truck.  He hasn’t received a quote from Osgood’s yet but should have one soon.  Mr. Arrison asked about the sander.  Mr. Hazeltine said that could be reused too as the wear items on our sanders are continually being rebuilt.  2.  CY2009 Law Enforcement Patrol Contract, United States Army Corps of Engineers: Mr. Melen said this is the standard proposal.  He said we raised the rate and they lowered the hours.  Mr. Boyer made the motion to direct the Town Manager and the Chief of Police to sign the contract with United States Army Corps of Engineers for a payment of $18,368; Mrs. Daniels seconded the motion which passed unanimously. 5.  Ordinance/Polices: A. Sign Animal Control Ordinance: The Board signed the ordinance B. Sign Objectionable Noise Ordinance: The Board signed the ordinance 6. Old Business A. Town Wide Reappraisal, Vermont Division of Property Valuation and Review: Mr. Melen said he talked with the District Rep and they expect to have an answer for us next week.  7.  New Business 1.  Certified Public Audit, FY2010 – 2013 Request for Proposal: Mr. Melen said this is the last year of the current auditing contract.  He said it is the same proposal that was used before and will go out to those who do Municipal audits. 4. 2009 Mileage Reimbursement Rate: Mr. Melen said the IRS rate for calendar year 2009 is .55 per mile.  Mrs. Daniels made the motion to set the Mileage Reimbursement Rate effective January 1, 2009 at .55 per mile.  Mr. Boyer seconded the motion, which passed unanimously. B. 2009 Task List, Select Board: Tabled C. Errors and Omissions, Listers: Mrs. Daniels made the motion to approve the list of Errors and Omissions submitted by the Lister’s dated December 18, 2008, Mr. Boyer seconded the motion.  Mr. Arrison said it would be nice to have a Lister here for explanations.  Motion carried unanimously. 8. Appointment Town Health Officer: Mr. Boyer made the motion to recommend Mr. Larry Melen for appointment as Health Officer.  Mrs. Daniels seconded the motion which passed without dissent.  9.  Sign Treasurer’s Warrants: Mrs. Daniels made the motion to approve the Treasurer Warrants as follows: General Fund Payroll                    $17,053.45 General Fund Operating Expense                $26,627.70 Highway Fund Payroll                    $17,241.99 Highway Fund Operating Expense                $42,661.16 Solid Waste Management Fund Payroll            $  2,860.37 Solid Waste Management Fund Operating Expense    $  2,045.92 Agency Monies                        $     200.00 Library                            $     180.79 Mr. Boyer seconded the motion.  Mr. Boyer questioned the legal expenses, Mr. Melen said most of them are related to Zoning.  Motion carried unanimously. 10.  Next Meeting(s) Agenda Items: Next meeting will be a special meeting Monday December 22nd at 6:30 p.m. to discuss the State highway aid freeze and also the quote from Osgood’s.  The next regular scheduled meeting is January 8, 2009. 11.  Executive Session, Weathersfield School Service Award Nomination: Mrs. Daniels made the motion to go into executive session.  Mr. Boyer seconded the motion which passed without dissent.  12.  Adjourn: Mr. Boyer made the motion to adjourn.  Mrs. Daniels seconded the motion which passed without dissent.  The Weathersfield Select Board was adjourned at 8:23 p.m.  Respectfully Submitted, Lisa Sargent Approved by the Weathersfield Select Board on January 8, 2009 ___________________ Norman John Arrison ___________________ Daniel Boyer ____________________ Glenn Fisher ____________________ Henry C. Cobb _____________________ Patricia Daniels Appendix Website policy - Larry Ancient roads (continue working on) - deForest Posting sign policy - John Use of Weathersfield Elementary School - Chip Capital asset inventory – Chris Adams No Parking Signs by Thomas residence Review and increase of land use fees - deForest 03/08/07    Procedure for handling of complaints and citizen inquiries - Pat 05/03/07    Emergency communication - Dan 05/03/07    Radio Station designation for emergencies – Mike Thomas 08/16/07    large gathering permit - John 10/18/07    Economic depreciation factors from AMPTA - Pat 11/01/07    Designation of emergency shelter and power supply - Dan 03/20/08    Cascade Falls Road Parking Area (maintenance) 06/19/08    Tenney Hill Pond 06/19/08    Noise Ordinance 07/10/08    Community Garden 07/10/08    Energy Audit at Town Garage & Martin Memorial Hall