Select Board 5-21-09

Weathersfield Select Board Minutes May 21, 2009 Present:        Glenn Fisher Norman John Arrison Henry C. Cobb    Dave Fuller Others Present:    Chris Adams Lisa Sargent, Recording Secretary Edith Stillson Chief Brown Julia Lloyd Wright Deb Ostrum, SAPA Westley Hazeltine 1.  Call to order by Chairperson:  Mr. Arrison called the meeting of the Weathersfield Select Board to order at 7:00 p.m. at Martin Memorial Hall. 2.  Comments from Citizens:  Ms. Sargent announced the third annual walk-a-thon to benefit the Weathersfield Veterans Memorial Committee will be Saturday June 6th starting at Martin Memorial Hall at 9:00 a.m. 3.  Review Minutes from Previous Meeting: Mr. Cobb made the motion to approve the minutes dated May 7, 2009, Mr. Fisher seconded the motion.  Corrections were noted.  Motion carried unanimously. 4.  Weathersfield Fire Commission, dry hydrant at 888 Skyline Drive:  Mr. Hazeltine said he gave pictures to Mr. Melen.  He said the lawn is raised here and there is a ditch.  Mr. Hazeltine said this has never been plowed by the Town in the past and it can’t be plowed with a Town truck the way it is.  Mr. Arrison said to leave this on the agenda and have Mr. Boyer take it up with the Fire Commission.  5.  Monthly Reports A.  Departmental 1.  Constable: Report received 2.  Highway: Mr. Fuller asked the status on the trucks that are to be sold.  Mr. Hazeltine said he had a message that there was a Town from up North interested in them but the phone number he has is not a good number.  There was discussion that they should be advertised for sale in a paper other than the Eagle Times. Mr. Arrison asked the progress on drilling samples at the pits.  Mr. Hazeltine said they have both been looked at and he is waiting to receive the proposals on costs.  Mr. Cobb said he was on Butterfield Hill the other day and someone has raked stuff into the drainage area.  Mr. Hazeltine said he offered to talk to the homeowner about that but Mr. Melen said he would.  3. Land Use: Report received 4. Police: Chief Brown said the noise ordinance is being tested in the Soaring Pines area with a complaint of motorbikes.  Mr. Arrison asked Chief Brown how many hours the part time officers were working.  Chief Brown said not too many at this time in fact John hasn’t worked since April 27th.  Mr. Fuller asked the status of the Expedition.  Chief Brown said he talked to Whelen and it will cost about $1,000 to take the light bar off.  There was discussion as to if the light bar would be re-used at a later time.  Chief Brown said the radios, antenna etc still need to be removed.  Mr. Fuller asked if it was off the road, Chief Brown said no, he actually used it the other day.  5.  Southern Windsor/Windham Counties Solid Waste Management District: Report received.  B.  Financial 1.  General Fund: Mr. Adams said it is slightly over budget at this time but expected to be flat at the end of next month.  2.  Highway Fund: Mr. Hazeltine said there are still line items to move out of this – like the truck.  3.  Solid Waste Fund:  Good shape. 6.  Old Business A.  Select Board Goals and Objectives: Revisions were given at the last meeting. B.  Policies/Ordinances/Procedure - Policy on Highway and Bridge Standards/Second Reading: Mr. Cobb asked why this policy was being put in place.  No one present was sure why – tabled until next meeting.  - Identity Theft Prevention Policy/Second Reading: Tabled until next meeting. - Highway Access Ordinance/First Reading:  Mr. Fisher made the motion to move the Highway Access Ordinance to the second reading.  Mr. Cobb seconded this motion which passed without dissent.   - Review Draft Standards and Procedures to Engage Technical Review: Mr. Fuller made the motion to table this until June 4, 2009.  Mr. Cobb seconded the motion which passed without dissent.  7.  New Business: A.  Bidding Process: Mr. Arrison said he asked to put this on the agenda because he feels having the Select Board review the bids before they are released holds up the bidding process.  Mr. Fuller said he disagrees and he would like to see the bids before they are sent out (unless it is a bid for something that costs like $5,000).  Mr. Cobb said he thinks there are two issues with the bidding process.  One is characteristics and the other is timeliness.  He said the Town Manager needs to have a bid plan for capitol purchases.  Mr. Hazeltine said when Mr. Torpey was Town Manager they came up with the bid information before the end of March each year and if you don’t want an item delivered before a certain date you specify that in the bid spec.  B.  Construction and Demolition Recycling, Valley Building Surplus and Salvage:  Mr. Hazeltine said this if for information purposes at this time –he has not had a chance to talk with the gentleman that wants to do this yet.  C.  Vermont Agency of Transportation, Request by Town to Replace Two Trees on Ascutney Green (Route 5):  Mr. Arrison said he asked Mr. Melen to see about removing the two trees and he got permission from the State to remove them.  Turner of the Century wants them to stay there.  Mr. Cobb said he doesn’t want to use Town assets to cut down State owned trees.  After discussion the consensus was to take the one on the north end down which the highway crew will do.   D.  Lavaigne Bridge Resolution:  Mr. Fuller made the motion to sign the resolution for the Lavaigne Bridge, Mr. Fisher seconded the motion.  Mr. Cobb asked what this does for fire fighting, Mr. Arrison said nothing.  Motion carried unanimously. 8.  Appointments: None 9.  Sign Treasurer’s Warrants:  Mr. Cobb made the motion to approve the Treasurer Warrants as follows: General Fund Payroll                        $17,106.36 General Fund Operating Expense                    $25,812.32 Highway Fund Payroll                        $13,009.70 Highway Fund Operating Expense                    $  1,771.28 Solid Waste Management Fund Payroll                $  2,513.80 Solid Waste Management Fund Operating Expense        $  8,469.73 Grants                                $  1,236.25 Library                                $       16.30 Mr. Fisher seconded the motion which passed unanimously. 10.  Next Meeting’s Agenda Items:  Fire District resolution, policies/ordinances, and award backhoe bid. 11.  Adjourn: Mr. Cobb made the motion to adjourn.  Mr. Fisher seconded the motion which passed without dissent.  The Select Board meeting was adjourned at 8:12 p.m. Respectfully Submitted, Lisa A. Sargent Approved by the Weathersfield Select Board on June 4, 2009 ______________________            Norman John Arrison ______________________ Henry C. Cobb ______________________ Dave Fuller _______________________ Glenn Fisher Appendix Website policy - Larry Ancient roads (continue working on) - deForest Posting sign policy - John Use of Weathersfield Elementary School - Chip Capital asset inventory – Chris Adams Review and increase of land use fees - deForest 03/08/07    Procedure for handling of complaints and citizen inquiries - Pat 05/03/07    Emergency communication - Dan 05/03/07    Radio Station designation for emergencies – Mike Thomas 08/16/07    large gathering permit - John 11/01/07    Designation of emergency shelter and power supply - Dan 06/19/08    Tenney Hill Pond 07/10/08    Community Garden 04/04/09    Springfield Reservoir