Weathersfield Select Board

Minutes

January 6, 2011

Present: Henry "Chip" Cobb

Norman John Arrison

Dave Fuller

Others Present: Jim Mullen, Town Manager

Lisa Sargent, Recording Secretary

Wes Hazeltine, Highway Superintendent

Edith Stillson

Jeff Slade, Budget Committee

Michael Todd, Budget Committee

Alan Hudson, Budget Committee

Chief Brown

Chris Adams

Tom Kennedy, SWCRPDC

George Murray, Windham SW Mgmt District

Lou Bruso, Windham SW Mgmt District

1. Call to Order: Mr. Fuller called the Weathersfield Select Board meeting to order at 7:00 p.m. at Martin Memorial Hall. He noted Mr. Fisher could not make the meeting so he will be Chair and he is unsure if Mr. Eglintine will join us or not.

2. Comments from Citizens and Select Board: Mr. Fuller said Jeff Eaton called and he can not make it for the budget session. He also said that there was a Fire Commission meeting last night and that will be discussed further under new business.

3. Review Minutes from Previous Meeting(s): Mr. Arrison made the motion to approve the minutes dated December 9, 2010. Mr. Cobb seconded the motion which passed without dissent.

Mr. Arrison made the motion to approve the minutes dated December 16, 2010, Mr. Cobb seconded the motion. Corrections were noted. Motion carried unanimously.

4. Transfer Station

A. Review Proposals to Transport & Process Recyclables: Mr. George Murray from Windham Solid Waste Management District reviewed the proposal that he had given to Town dated December 29, 2010. He said they have two roll off trucks and they service twenty drop off sites at this time. Mr. Murray said their capacity is forty tons per day and they average twenty ton per day at this time. Mr. Arrison asked if we buy containers to put in to the rotation. Mr. Murray said yes. Mr. Cobb asked if there is a problem with rain getting into the containers. Mr. Murray said this has not been a problem.

Mr. Mullen said he visited Norwich this week and Norwich emphasized that we should move into this adjustment slowly to allow the people to adjust to the changes. Mr. Fuller asked what happens if stuff gets in the containers that shouldn't. Mr. Murray said they deal with that. Mr. Fuller asked who the closest town to us is that use their services. Mr. Murray said Westminster.

Mr. Fuller said he would like to see our towns handling costs compared to this cost that is being presented to us tonight. Mr. Cobb said we also need to consider what the future will hold. Mr. Mullen said this is the future and we are already years behind. Mr. Murray said the future will eventually be single stream.

Mr. Cobb asked what our start up cost would be. Mr. Mullen said three containers at $6,000 each so $18,000 one time cost vs. a $20,000 compactor. Mr. Cobb asked what will happen with the buildings that are already there. Mr. Mullen said they will be used for mixed metals, electronic wastes, oil, rechargeable batteries etc.

Mr. Fuller asked how and when we can get out if we do not like the system. Mr. Murray said we can leave at any time. Mr. Arrison asked if we would need more than one full time employee. It was discussed that probably one full time employee and one part time employee would be sufficient. One person would have to run the compactor and the other person would check in on other areas of the facility.

The consensus of the Board is they would like to see where the savings are to go this route. It was noted that the single source system is too expensive and they do not wish to pursue that option.

5. Highway

A. Review Bids Received for Gravel: Mr. Mullen said twelve bids were received. Butch Wilson Excavating from Rockingham was the lowest at $78,250 however he did not exercise the option to bid for a second year. St. Pierre came in at $80,650 and they will hold this price for two years. Mr. Mullen noted that in addition to the two year price from St. Pierre remaining the same they have a scale so the amount delivered may be more accurate.

Mr. Fuller asked how much we have right now; Mr. Hazeltine said about 2500 yards. It was noted that the delivered price was cheaper than what we could haul it for ourselves. Mr. Mullen said they will go look at samples from St. Pierre and Butch Wilson to be sure they meet the state specs.

Mr. Fuller said diesel usage should go down since we are no longer hauling gravel.

B. Approve Purchases:

1. Power Washer/Culvert Thawing Machine: Mr. Arrison made the motion to approve the purchase of the Culvert Thawing Machine from H.O.P. Sales & Service for a price not to exceed $3,863, Mr. Cobb seconded the motion. Mr. Cobb asked Mr. Hazeltine if his budget supported this purchase. Mr. Hazeltine said he believes so and he will cut back in another area if needed. Motion carried unanimously.

2. 20 Ton Jack: Mr. Cobb made the motion to purchase a 20 ton jack, model OTC 5009 from Amazon for a price not to exceed $3,390. Mr. Arrison seconded the motion which passed unanimously.

Mr. Fuller said he recommends selling the old culvert thawing machine and jack once they are replaced.

C. Sale of 1988 Mack Truck: Mr. Mullen said they had the truck checked out by Osgood's and there is a lateral crack in the rear frame and Osgood's recommends the Town to sell it as is. With that being said, Mr. Mullen suggests that it be advertised for sale to the public with the bids being opened on January 20^th. Mr. Mullen said the bids would be with and without the plow and sander as the Town can use the plow and sander if they do not sell.

Mr. Fuller withdrew his bid dated December 16, 2010. Mr. Cobb made a motion to send the truck out to bid with an opening date of January 20, 2011. Mr. Arrison seconded the motion with passed without dissent.

Moved ahead to #7

7. Old Business

A. Policies/Resolutions/Ordinances

1. Approve Safety & Wellness Policy & Mission (First Reading): Mr. Arrison made the motion to move the Safety & Wellness Policy & Mission to the second reading. Mr. Cobb seconded the motion which passed without dissent.

B. Establish Purpose of Perkinsville School Reuse Committee: Mr. Arrison said he is concerned the Committee will come back with the same recommendation as before and more uses (including demolition of all or some of the buildings) need to be taken into consideration. Mr. Cobb said he thinks a time frame should be included as the use of the building/land needs to be resolved. It was noted the school was broken into a few weeks ago and it needs to be secured better to prevent further break-ins. The Board asked Mr. Mullen to call the school and discuss this.

It was the consensus of the Board to have a joint meeting with the Reuse Committee to give them directive and establish goals.

8. New Business

A. Review & Update Select Board's 2010 - 2011 Goals: tabled

B. Review Certified Equalized Education Property Value (2010) Mr. Cobb made the motion to table this until January 20, 2010. Mr. Arrison seconded the motion which passed without dissent.

C. Review FY2010 Auditor's Report, Mudgett Jennett & Krogh-Wisner, P.C. This will be discussed at a future meeting but it was noted the report looks good.

D. Fire Commission: Mr. Fuller said in the fees we adopted a few weeks ago it states all other vehicles will be charged $200 per hour and this should be amended so it is known that all other vehicles really is the forestry truck. This will be back to the Select Board on January 20^th. Mr. Fuller noted that the Town will start billing for the fire departments on February 1, 2011. He also said that West Weathersfield will not be asking for a new truck this year but they are asking for allocation for a future purchase.

6. Budget Workshop/FY2012: Mr. Adams said salt, diesel fuel and the alarm system line items have been adjusted in the Highway Budget. He said we haven't used as much salt as budgeted for the past few years so this has been decreased. He said the diesel fuel needs to go up to about $105,000 since the price of diesel fuel is so high and the alarm system will be adjusted down from $6,500 to $3,000 to allow the installation of cameras.

There was discussion on the General Fund Budget as it looks tonight we are looking at an increase of about 12%. Mr. Fuller asked Mr. Adams and the Budget Committee to look at this before the meeting on the 13^th.

There was discussion again on the purchase of a ten wheeler vs. a six wheeler - no decision was made.

It was noted that there should be money put in the budget to shur-pac Tenney Hill Road since the paving article failed last year.

Mr. Mullen said he needs to check into the wording on the article that was passed to purchase a bailer for the Solid Waste Facility since it is no longer needed, hopefully we can use those funds to purchase bins if we go with the Windham Recycling Proposal.

Mr. Todd asked how much was spent from the Aid to Residents in Need reserve fund. Mr. Mullen said Betty (Adams) does a great job monitoring this and a lot of times money is given as a loan so we have a pretty good balance in this fund. It was mentioned that maybe this doesn't have to go on the Warning this year.

9. Appointments: none

10. Sign Treasurer's Warrants: Mr. Cobb made the motion to approve the Treasurer's Warrants as follows:

General Fund Payroll $23,182.72

General Fund Operating Expense $56,055.40

Highway Fund Payroll $21,232.44

Highway Fund Operating Expense $30,269.91

Solid Waste Management Fund Payroll $ 3,328.33

Solid Waste Management Fund Operating Expense $ 7,045.12

Grants $ 226.78

Agency Monies $ 95.00

Reserves $ 90.00

Library $ 913.97

Mr. Arrison seconded the motion which passed unanimously.

11. Future Agenda Items: Budget workshop on January 13, 2011.

12. Adjourn: Mr. Arrison made the motion to adjourn. Mr. Cobb seconded the motion which passed without dissent. The Weathersfield Select Board meeting was adjourned at 9:55 p.m.

Respectfully Submitted,

Lisa Sargent