Weathersfield Select Board

Minutes

May 17, 2011

Present: Gordon Eglintine

Norman John Arrison

Dave Fuller

Richard Clattenburg

Others Present: Jim Mullen, Town Manager

Lisa Slade, Recording Secretary

Wes Hazeltine, Highway Superintendent

Edith Stillson

Lynn Houghton

Pat Daniels

Peter Korbet

Keith Szelangowski

Michael Szelangowski

Jennifer Howe

John H. Houghton

Dorothy R. Houghton

Tina Mason

Charles Mason

Paul Quitadamo

Florence Hackett

Earl Hackett

Ross Girard

Richard Zaurako

and several others that did not sign sheet

1. Call to Order: Mr. Fuller called the Weathersfield Select Board meeting to order at 6:30 p.m. at Martin Memorial Hall.

2. Executive Session: Mr. Arrison made the motion to go into Executive Session for personnel. Mr. Eglintine seconded the motion which passed without dissent.

Mr. Fuller announced the passing of Rollie Cann and expressed sympathy on behalf of the Town.

3. Comments from Citizens and Select Board: none

4. Review Minutes from Previous Meeting(s): Mr. Arrison made the motion to approve the minutes dated May 3, 2011, Mr. Eglintine seconded the motion. Corrections were noted. Motion carried unanimously.

5. Public Hearing/To Consider Amending the Town of Weathersfield's Town Plan

-Transportation Chapter: Mrs. Bearse said the Planning Commission has held Public Hearings on this already and they recommend that the Select Board adopt it.

Mr. Korbet said he would like changes noted the way they used to be with lines crossed out so you can easily see what changes are being made. Mr. Fuller asked if much had changed. Mrs. Bearse said yes, it is a complete rewrite.

Mr. Arrison mentioned there is wording in there that the talks about the Town taking over the intersection of Route 5 & Route 131, but no where does it say the Town should take it over. Mr. Korbet asked what would the purpose be and how would it benefit the Town. Mr. Arrison said it is a high speed/high action road and the State doesn't seem to do much to mitigate problems. He noted that obviously there would be an expense associated with it if we ever did take it over.

Mrs. Bearse noted the Planning Commission included their list of goals which are still to be identified.

After no further comments Mr. Fuller noted this would be continued on June 7, 2011.

6. Martin Memorial Hall Trustees, Upcoming Repairs: Mrs. Houghton gave an update on the work that has been done in and outside the building to date. She said they looked into a rapid hot water heater per Ms. Lloyd Wright's suggestion but that is just not practical at this time. Mrs. Houghton said they have had a couple people look at the front steps and it appears it will cost between $5500 and $6600 to have the steps redone. She would like the Board to agree that this work should go out to bid. She noted the carpet on the walls downstairs is molding and they talked to Rick Steele who is doing other work and he said he can remove the carpet and try to "re-do" the area and then the carpet can be cleaned and reinstalled. She said the lower windows are being repaired and painted and sweeps will be installed on the outside doors. It was noted that Darrin Spaulding said we can get some good replacement lights that cost $49 each with a $40 rebate and we would have to pay for the installation (they are waiting to hear back from the State). Mrs. Houghton said Mr. Melen had the Trustee's scared the roof was bad and had to be replaced soon but Dayco has looked at it and said it is in good condition and will go another few years.

Mrs. Houghton asked the Board where they were with the three page write up from VLCT on their recommended repairs. The Select Board did not directly answer the question.

There was discussion on what is in the budget for the remainder of the year and what is in next year's budget. Mr. Arrison said this year's budget has been used.

Mr. Arrison said seepage of water from outside has been happening for a while now and we need to determine why and how water is getting into the building to fix the problem. Mr. Clattenburg said mold and carpet do not go together so he doesn't recommend having carpet downstairs.

The consensus of the Board was to solicit bids for the step repair/replacement.

Mrs. Daniels said the budget keeps getting cut and we are required to maintain this building. She said the mold and the front steps are serious problems. She asked the Board to not keep cutting the budget; repairs had to be made in a timely manner.

Mr. Fuller noted he attended the re-use meeting on the Perkinsville School along with 35 - 40 other people. He said a few people were upset that moving the Town Offices to that location was taken off the table as a possible use so that may be discussed again. Mrs. Daniels said even if the Town Office relocate the Town still has to maintain Martin Memorial Hall.

7. Old Business

A. Policies/Ordinances, Sign Citizen Complain Policy and Procedure: The Board signed the policy.

B. Request to Schedule Public Hearing to Discontinue Town Highway #s 115 & 16 - Gary Rapanotti: Mr. Arrison said we should schedule a Public Hearing but not do a survey at this time. Mr. Clattenburg made the motion to schedule a Public Hearing for July 19^th at 7:00 p.m. to consider discontinuing Town Highways #s 115 & 16 or making them a trail and to have a site visit on July 16^th at 9:00 a.m. Mr. Arrison seconded the motion which passed unanimously.

8. New Business (moved ahead to E)

E. Request for Municipal Fireworks Display Permit, Running Bear Camping Area: Mr. Fuller said we have an application from Running Bear Camping Area to allow them to have fireworks on July 3^rd from 9:00 p.m. - 10:00 p.m. Mr. Clattenburg asked if they had insurance. He said he would like to know what liability the Town would have by signing off on the permit. Mr. Mullen said he would review the Statute.

Mr. Korbet said last year someone had issues with the display and wondered if the past issues have been resolved. Mr. Arrison said last year the permit was issued with the condition that the Fire Chief was contacted the day of the fireworks to be sure it was ok to have them and it wasn't too dry and this was not done.

Mr. Eglintine said the application is not complete, the Chief of Police and Fire Chief have not signed off on it. Mr. Girard said he has not had that done in the past. Mr. Eglintine made the motion to table the discussion until the discussion until the application was complete at the next meeting on June 7^tt, Mr. Arrison seconded the motion. Mr. Arrison noted the Select Board had authority to issue the permit, it wasn't up to the Fire Chief but the Fire Chief was kept in the loop out of respect. Mr. Mullen said he thinks there should be a meeting between the parties involved before the next Select Board meeting.

Mr. Girard said he was run through the ringer last year after his display because he did not call. He said he is more than adequately prepared to handle any emergency situation.

Motion carried unanimously.

A. Request Large Gathering Permit, Weathersfield Veterans' Memorial Committee: Mr. Arrison made the motion to approve the large gathering permit and to waive the fee. Mr. Clattenburg seconded the motion which passed without dissent.

B. Review Bids Received

Airport Road Paving: Mr. Mullen said three bids were received and he and Mr. Hazeltine recommend Blaktop, Inc. Mr. Arrison made the motion to award the bid to Blaktop, Inc. at $88.90 per ton applied, not to exceed $10,000. Mr. Clattenburg seconded the motion which passed unanimously.

Ten Wheeler: Mr. Arrison explained the bids that were received and noted L&B were the clear winner in straight dollars. He said they left a demo unit with us today and we will discuss this again on June 7^th. Mr. Eglintine asked Mr. Hazeltine if the demo met our specs, Mr. Hazeltine said it was close.

Mr. Hazeltine said all dealers included warranty information in the bid options but it is on a menu like sheet so the cost isn't clearly spelled out. Mr. Fuller asked if the warranty amounts were included on the bid sheet the Board received. Mr. Hazeltine said only for L&B, not the others. Mr. Fuller asked if the body and plows were interchangeable, Mr. Hazeltine said yes.

Mr. Arrison said other Towns in the area have freightliners. Mr. Hazeltine said Chester has one. It was noted Chester trades about every five years. Mr. Fuller asked the Board to consider the number of years we keep our trucks and what the trade value would be ten or twenty years down the road. He said we have to keep longevity in mind when we make the purchase.

C. Capital Equipment Note Due, 2009 International Dump Truck: Mr. Arrison made the motion to renew the note for $33,333 at 2.25% with Peoples Bank. Mr. Eglintine seconded the motion which passed unanimously.

D. Update on Transfer Station's New Procedure: Mr. Hazeltine said he has spent time there the last two weeks while the facility is open and it seems to be working well. Mr. Arrison asked if the "bar" could be eliminated. Mr. Hazeltine said he may be able to remove them all except the one on the cardboard bin. Mr. Clattenburg asked about signage. Mr. Hazeltine said signs would be available soon.

9. Monthly Reports: Mr. Mullen said we seem to be doing fine. It was noted that penalties for delinquent taxes would show after June 1^st.

10. Appointments:

L. Town Moderator: Mr. Fuller said we received a letter from Peter Cole that he is interested in this position but to keep consistent we will leave this position posted until the next meeting.

N. Town Service Officer: Mr. Mullen is interested in this however; this will be kept open until the next meeting as well for consistency.

P. Weathersfield Zoning Board of Adjustment: Mr. Arrison made the motion to appoint Lynnette Esty to fill the position of the unexpired one year term. Mr. Clattenburg seconded the motion which passed without dissent.

10. Next Meeting's Agenda Items: The Board will meet on Saturday May 21^st. at 9:00 a.m. to perambulate Crown Point Road. Mr. Fuller asked Mr. Mullen to check into if a quorum is needed at these meetings.

11. Sign Treasurer's Warrants: Mr. Arrison made the motion to approve the Treasurer's Warrants as follows:

General Fund Payroll $17,553.07

General Fund Operating Expense $16,364.20

Highway Fund Payroll $12,494.94

Highway Fund Operating Expense $12,917.76

Solid Waste Management Fund Payroll $ 1,748.29

Solid Waste Management Fund Operating Expense $ 8,832.95

Agency Monies $ 55.00

Library $ 767.79

Mr. Eglintine seconded the motion which passed without dissent. Mr. Eglintine asked about the payment for comp time. Mr. Mullen said they allow comp time and if an employee hasn't used it by the time they leave employment they get paid for it. Mr. Eglintine asked about opt out pay. Mr. Mullen said this if for payment if someone opts out of health insurance. Motion carried unanimously.

12. Executive Session: Mr. Arrison made the motion to go into Executive Session for personnel. Mr. Eglintine seconded the motion which passed without dissent.

13. Adjourn: Mr. Arrison made the motion to adjourn. Mr. Eglintine seconded the motion which passed without dissent.

Respectfully Submitted,

Lisa Slade

Approved by the Weathersfield Select Board June 7, 2011