Weathersfield Select Board

Minutes

June 21, 2011

Present: Gordon Eglintine

Norman John Arrison

Dave Fuller

Richard Clattenburg

Others Present: Jim Mullen, Town Manager

Lisa Slade, Recording Secretary

Wes Hazeltine, Highway Superintendent

Edith Stillson

Lynn Esty

Lillian Dunn

Roy Mark

Joseph Barrows

Jerry Kalanges

Steve Aikenhead

Rosemary van deer Post

A. van deer Post

Lisa Managini

Susan W. Hunter

Steve Hier

Melanie Sheehan

Jacqui Antonivich

Emily Antonivich

Erin Wierzbicki

Amber Debastio

Madeline Morse

Virginia Morse

Bruce Murray

Cookie Shand

Ernie Shand

Peter Korbet

deForest Bearse

Julia Lloyd Wright

Michael Todd

John Esty

BJ Esty

Dave Moore

Larry Moore

Willis Wood

Tina Wood

Rob Compo

1. Call to Order: Mr. Fuller called the Weathersfield Select Board meeting to order at 6:15 p.m. at the Weathersfield Highway Garage.

2. Executive Session/Personnel: Mr. Clattenburg made the motion to go into Executive Session for Personnel. Mr. Arrison seconded the motion which passed without dissent. Mr. Mullen attended part of the Executive Session and Mr. Eglintine joined the Executive Session near the end.

3. Comments from Citizens and Select Board: none

4. Review Minutes from Previous Meeting(s): Mr. Arrison made the motion to approve the minutes dated June 7, 2011. Mr. Clattenburg seconded the motion which passed without dissent.

Mr. Arrison made the motion to approve the minutes dated May 21, 2011. Mr. Clattenburg seconded the motion which passed without dissent.

Mr. Clattenburg made the motion to approve the minutes dated May 31, 2011. Mr. Arrison seconded the motion which passed without dissent.

Mr. Arrison made the motion to approve the minutes dated May 14, 2011. Mr. Clattenburg seconded the motion which passed without dissent.

Moved ahead to #6

6. Approve Tax Anticipation Line of Credit FY2012: Mr. Clattenburg made the motion to approve the line of credit for FY2012 with Peoples United Bank at a fixed rate 2.25% for $200,000. Mr. Arrison seconded the motion which passed without dissent.

7. Request Large Gathering Permit

-Wellwood Orchards, Inc. Mr. Arrison made the motion to approve the large gathering permit for Wellwood Orchards, Inc. and waive the fees. Mr. Eglintine seconded the motion which passed without dissent.

- Weathersfield Proctor Library: Mr. Arrison made the motion to approve the large gathering permit for Weathersfield Proctor Library and waive the fees, Mr. Eglintine seconded the motion. Mr. Arrison noted that this was the "kick off" fundraiser for the library expansion. Motion carried unanimously.

8. Update from Perkinsville School Reuse Committee: Mr. Fuller said he was thankful and impressed with the written report that was received from Mr. Todd and thanked the Reuse Committee for their work.

Mr. Todd read the report that he had submitted to the Select Board. Mrs. Esty said test holes were done today. Mr. Todd said he thinks the decision has to be made on what to do with the building at this point. Mr. Fuller asked if the Townspeople wanted to make that decision and Mrs. Esty said yes the public has indicated they would like to make the decision so it should be done by a vote. It was noted the articles need to be very specific if it is going to be voted on.

There was discussion on costs associated with the options and whether the studies that have already been done should be updated with current costs. Demolition costs will be looked at as well.

This will be on the next agenda to discuss again. Mr. Arrison said the charge to the Committee at this time should be to work on cost analysis.

5. Presentation "on Way to School" by Mt. Ascutney Prevention Partnership and Emily Antonivich and Madeline Morse:

Mrs. Sheehan introduced two of the students that have been working on this presentation in Weathersfield and then they went through a power point presentation and showed the pros and cons of tobacco and alcohol findings in Weathersfield. It was noted MAPP prefers stores (and gas stations) to have tobacco and alcohol items in the back of the store where the items are not so visible. The information showed the students that participated in this project would be in favor of more recreational activities in town as there isn't a lot for students to do outside of the school activities. It was mentioned there will be a Tobacco-Free Community Celebration at the Hoisington Field on Saturday the 25^th from 11 am - 1pm and the public is invited.

9. Towns Future Energy Needs and Usage, Julia Lloyd-Wright, Energy Coordinator: Ms. Lloyd Wright said the second grant for weatherization at the Highway Garage has been denied so we'll need to find money somewhere else. She said the lighting upgrade for Martin Memorial Hall is going out to bid. Ms. Lloyd Wright said she has looked at the electricity bills from the Martin Hall and they are high, she believes solar panels should be installed at the gable ends.

She said Weathersfield is participating in an intern program so she and the Intern visited all town buildings and the Intern will make a presentation at the end of the summer. She said the State is looking for input from Towns and Energy Coordinators.

Ms. Lloyd Wright said there is consideration of putting a Park and Ride area on the west side of town and she is willing to work with homeowners on updates that would beneficial to them but she needs help getting the information to people that information and help is available. Mr. Fuller said he thinks a real live project needs to demonstrate the savings before people are willing to do something; he said payback needs to be a shorter length of time. Mr. Clattenburg said perhaps a town wide email could be generated to keep the townspeople involved. Mrs. Hunter suggested advertising at the 250^th celebration that is scheduled for August.

Mr. Fuller said this is an evolving situation and we just need to stay current with the options that are being offered. Mr. Wood said he believes the Park and Ride areas are a big success and he feels this has a bigger and quicker payback than some other cost savings efforts.

10. Old Business

A. Vote to Warn a Second Section of Drumlin Road for Reclassification: Mrs. Bearse said she and Gary Rapanotti are still working on reviewing surveys that have been done so she needs more time. Mr. Fuller said Mr. Brown, Mr. Locke and Mr. Brown should be contacted before moving forward on this. Mr. Clattenburg asked what was the issues with the survey that was done only seven years ago. Mrs. Bearse said the descriptions are different; she is trying to create an accurate record.

It was noted that if we do nothing we still have a right of way through the area and we are currently plowing past Grouse Lane. Mr. Fuller said he is concerned this is turning into a bigger project than expected. Mrs. Bearse said right now we are maintaining a road that we do not get any funding for so it makes sense to get funding for it if possible (by reclassifying it).

Mr. Mullen said there are four different surveys being looked at. Mr. Fuller asked to notify landowners on the activity we are doing, keep them informed.

B. Approve Decision to Reclassify Crown Point Road from Class IV Town Highway to a Trail: Mrs. Bearse noted this is a continued Public Hearing and suggested the Select Board could consider sections to reclassify based on abutting landowners input instead of looking at the whole section. Mr. Aikenhead said his personal opinion is he strongly feels it should be protected and would like the Town to look at sections and not the road as a whole.

Mrs. Bearse said the Select Board reconfirmed the road as a Class IV road during review of Ancient Roads. Ms. Mangini asked where the map is that shows it is a road. She said she believes the road was abandoned over one hundred years ago so how do we know exactly where the road is and where the boundaries are. Mr. Arrison said this is the reason the State had the Towns do the Ancient Road project and we have records showing it was a Town Road at one time at the Town office whether surveys show it or not. Mr. Todd read the Act 178 conditions.

After discussion Mr. Arrison said he feels it is the goal of the Board to preserve it as it is of today which means we should look at sections and also address Mr. Marks land separately. Mr. Eglintine agreed. Mr. Clattenburg said he would like to try and accommodate landowners who feel they have been adversely affected which mean we will have to figure out how to address each landowners concern. Mr. Fuller said he doesn't see the value of continuing the hearing, he sees the value in working with landowners and then finalizing the process by a Public Hearing. Mrs. Bearse said if you close the Public Hearing you'll need to start all over again.

Mr. Fuller made the motion to recess the hearing until September 20, 2011, Mr. Arrison seconded the motion. Mr. Clattenburg said we should not recess the hearing but continue it. Mr. Fuller amended his motion to continue the Public Hearing on September 20th; Mr. Arrison seconded the amended motion. Motion passed unanimously.

C. Review "Opt-Out" Policy for Employee Medical Insurance: Mr. Mullen gave the Board information on the current policy and also information on what area town's offer to their employees. He said open enrollment is held in November each year and if employees are eligible for other insurance they can opt out. He said this could be changed for new hires now but can't change for current employees until open enrollment time. Mr. Mullen noted that some Towns are going to MVP; they are pulling away from CIGNA and VLCT. Weathersfield will meet with insurance representatives on Thursday at 11 am regarding options with MVP. Mr. Eglintine said he is concerned we are not following the opt out program we have in place a this time so along with other insurance issues that need to be address for next years enrollment we still need to address the opt out part of the personnel manual. It was decided that this will be kept on the agenda for future discussion.

D. Perkinsville Green, Naming of: Mr. Fuller said we asked for input from four organizations and the consensus from them was to leave the name as is and as it has been for years. Mr. Arrison made the motion that the request be denied and we should ask the Perkinsville Trustees to recommend a name, Mr. Clattenburg seconded the motion. Mr. Fuller said he isn't sure he wants to continue with the naming, he thinks it is what it is. Mr. Arrison amended his motion to leave the town owned portion named the Perkinsville Green the Perkinsville Green, Mr. Eglintine seconded the motion. Mr. Korbet requested his letter be made part of the record. Motion carried unanimously.

11. New Business

A. Approve Lease with Tenco New England, Inc. Roadside Mowing: Mr. Arrison made the motion to approve the lease with Tenco for a John Deere mowing machine for $6,500 for one month. Mr. Clattenburg seconded the motion which passed without dissent.

B. Dental Insurance Increase, Delta Dental: For information only

C. Weathersfield Fire Commission

-Approve use of Reserve Funds for "Narrowbanding" Project: Mr. Eglintine said this will cover only a portion of the upgrade that needs to be done. Mr. Arrison made the motion to approve use by the fire departments of $6,000 from the Fire Equipment Reserve Funds to assist with the "narrowbanding" requirements, $5,000 to be sued by AVFD and $1,000 to be used by WWFD. Mr. Clattenburg seconded the motion which passed without dissent.

-Review Reimbursement Rates for Hazardous Materials Response Ordinance and Fire Services Reimbursement Ordinance: For informational purposes only, no changes made.

13. Appointments:

M. Trustee of Public Funds: Mr. Clattenburg made the motion to appoint Mr. Steven A. Hier as a Trustee of Public Funds for one year of the remaining three year term. Mr. Eglintine seconded the motion which passed without dissent.

12. Monthly Reports: Mr. Mullen said reports are included and everything is going well. It was noted things are going well at the Solid Waste Facility.

15. Sign Treasurer's Warrants: Mr. Arrison made the motion to approve the Treasurer's Warrants as follows:

General Fund Payroll $ 16,340.52

General Fund Operating Expense $188,910.37

Highway Fund Payroll $ 11,751.55

Highway Fund Operating Expense $ 28,781.68

Solid Waste Management Fund Payroll $ 1,649.39

Solid Waste Management Fund Operating Expense $ 11,031.56

Reserves $ 20,600.00

Mr. Clattenburg seconded the motion. Mr. Arrison noted the child support withdrawal shows coming from the General Fund and it should come from the Highway Fund. Motion passed unanimously.

14. Future Agenda Items: It was noted the next meeting would be at the Hawks Mountain Grange.

16. Adjourn: Mr. Arrison made the motion to adjourn. Mr. Clattenburg seconded the motion which passed without dissent. The Weathersfield Select Board meeting was adjourned at 9:35 p.m.

Respectfully Submitted,

Lisa Slade

Approved by the Weathersfield Select Board on July 5, 2011