Request for Proposals for Arborist Work

Written by Jim Mullen

Thursday, 21 October 2010 12:00

The Town of Weathersfield is proposing to hire a certified arborist to perform $3,000 worth of tree work in the Memorial Grove at the Weathersfield Center Meeting House. The Memorial Grove is a grove of sugar maples on town-owned land that was originally planted by the citizens of Weathersfield immediately after the Civil War to honor those who lost their lives in the war. These very old trees are in need of professional care by a certified arborist. There are 90 trees, including original and replacement trees. Each tree is numbered. The Town has a prioritized checklist for the entire grove that lists what trees need cleaning and/or cabling. The Town will work with the chosen arborist to decide on a work plan totaling $3,000 as recommended by the arborist. Work recommended by the arborist will likely include: • Crown clean 1" and larger branches and structural prune by removing crossing and rubbing branches to improve shape/structure. • Inspect and repair existing cables. • Install cables in trees that need mechanical support because of bad unions. Sealed proposals, clearly marked "Arborist Proposal" on the outside, must be received no later then noon on Wednesday, November 3, 2010, at the following address: WEATHERSFIELD TOWN MANAGER'S OFFICE 5259 ROUTE 5 POST OFFICE BOX 550 ASCUTNEY, VERMONT 05030-0550 Proposals shall be opened at that time, and awarded by the Town within 14 days. All work must be completed by December 31, 2010. Unsealed, late, emailed, or faxed proposals will not be accepted. (Note: Do not submit proposals to Public Works Supervisor.) Proposals shall be submitted on the form provided and must be signed by the Contractor or his authorized representative. The contract, if awarded, will be awarded to the least costly, best qualified and most responsible proposer. In determining the "least costly, best qualified and most responsible bidder," in addition to price, the following may be considered: 1. The substantial performance of the proposer in meeting the specifications and other terms and conditions of the solicitation; 2. The ability, capacity and skill of the bidder to provide the services required, and to do so within the time specified; 3. The character, integrity, reputation, experience, financial resources and performance of the proposer under previous contracts with the municipality and elsewhere. The chosen Contractor shall supply the Town with a Certificate of Insurance showing liability coverage no less than $1,000,000. This does not have to be provided at the time of bidding. The chosen Contractor shall either supply the Town with proof of Workers' Compensation insurance for all employees engaged in bulldozing work or shall sign a waiver form provided by the Town. This does not have to be provided at the time of submitting a proposal. The chosen contractor may be required to provide references and demonstrate successful completion of similar work. The chosen contractor may be required to demonstrate that he or she consistently performs work using the highest quality of workmanship. The chosen contractor may be required to demonstrate that he or she owns or has access to the equipment required to perform this work. The Town reserves the right: (1) to accept or reject any or all proposals in whole or in part and to accept other than the lowest price proposal; (2) to amend, modify, or withdraw this Request for Proposals; (3) to require supplemental statements or information from proposers; (4) to extend the deadline for responses to this Request for Proposals; (4) to waive or correct any irregularities in proposals received, after prior notice to the proposers; (5) to negotiate separately with competing proposers. No mobilization charges will be permitted. No vehicles will be allowed off of the driveways within the grove. Invoicing shall be for work by the hour satisfactorily completed as determined by the Public Works Supervisor plus materials. Hourly rates and the cost of materials shall be as listed by the proposer in their response to this Request for Proposals. Questions about this Request for Proposals should be directed to Public Works Supervisor Wes Hazeltine at 802-263-5272 or Town Manager Jim Mullen at 802-674-2626. TOWN OF WEATHERSFIELD, VERMONT REQUEST FOR PROPOSALS FOR ARBORIST WORK Proposer's name, address, and phone number: LIST PROPOSER'S QUALIFICATIONS AS AN ARBORIST: (USE SEPARATE SHEET IF DESIRED) List similar work proposer has successfully completed: (USE SEPARATE SHEET IF DESIRED) Attach sheet describing the Proposers fees for labor and materials [Note: No mobilization charges will be permitted.) Signature of proposer:_______________________ date: ________ < Prev   Next >