• Town of Weathersfield, Vermont

  • Town of Weathersfield, Vermont

  • Town of Weathersfield, Vermont

  • Town of Weathersfield, Vermont

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Ascutney Fire District No. 2

 

POSITION OFFICIAL TERM EXPIRES
Moderator George Murray  
Prudential Committee Harold Pyke  
  William Southard  
  Everett C. Bingham  
District Clerk Gloria Murray  
District Treasurer Marion J. Ballam  
Collector Municipal Manager Until Revoked


Regular meetings are held the Second Monday of each month at Martin Memorial Hall.

Annual Meeting: First Tuesday in May
7:00 P.M.
Martin Memorial Hall


 

REGULAR MEETING OF THE PRUDENTIAL COMMITTEE
ASCUTNEY FIRE DISTRICT #2
6:00 PM, Monday, July 10, 2017
MARTIN MEMORIAL HALL, ASCUTNEY VERMONT

DRAFT MINUTES

Members in attendance:
Prudential Committee – Everett Bingham, William Southard
and Paul Tillman
Manager – Ed Morris

1. Meeting was called to order by Ed Morris at 6:05 P.M.

2. Changes to Agenda – Ed asked that item #4 be moved to after Budget
Review, Item # 8

3. Approval of the Minutes from June12th, 2017 Motion was made by Paul Tillman and seconded by William
Southard to approve the minutes from June 12th, 2017.
Motion passed 3-0 (Everett abstained because he was not in
attendance at that meeting).

4. Max Frasier’s mobile home park water meter agreement – Reviewed agreement that was approved by the attorney. Ed Said he would talk with Max Frasier.

Everette discussed possibly helping with the cost for the increased revenue in the future. Everett asked Ed to do some more research on the costs of this project.

5. Pump House repair discussion – Ed is working on RFP and trying to get ahold of the prison work crew to get the project done cheaper. There was discussion about the repair costs and how to repair the building. Ed will get pricing and get out the RFP.

6. ERU Project Update- Ed gave an update of the ERU project that Kaitlyn is working on.

7. Budget Update- The budget finished at a total revenue of

8. Approve setting aside $2,500 of surplus for the training of a second water operator- We came in to the year with a surplus. We moved $35,000 of this surplus into reserves last meeting, and Ed recommends setting aside $2,500 for the training of an operator. Paul Tillman made a motion to set aside $2500 for the purposes of training a second water operator, Seconded by Everett Bingham. Motion approved 3-0.

9. Warrant – William Southard made a motion to accept the warrant
with expenditures totaling:
Operations = $2,650.84
Project = $0
Total = $2,650.84

seconded by Paul Tillman, Motion Passed 2-0

10. Meeting adjourned at 6:49

 

REGULAR MEETING OF THE PRUDENTIAL COMMITTEE
ASCUTNEY FIRE DISTRICT #2
6:00 PM, Monday, June 12, 2017
MARTIN MEMORIAL HALL, ASCUTNEY VERMONT

MINUTES

Members in attendance:
Prudential Committee – Everett Bingham, William Southard
and Paul Tillman
Manager – Ed Morris

1. Meeting was called to order by Ed Morris at 6:02 P.M.

2. Changes to Agenda – None

3. Elect a Chairman- William Southard nominated Everett Bingham
as Chairman, seconded by Paul Tillman. Motion passed 3-0

4. Elect a Vice-Chair- Everett Bingham nominated William Southard
as Vice-Chair, seconded by Paul Tillman. Motion passed 3-0

5. Set Meeting Time and Date – Everett Bingham made a motion to meet the 2nd Monday of every month at 6:00, seconded by Paul Tillman. Motion Passed 3-0

6. Approval of the Minutes from March 13th, 2017 and the Annual Meeting (May 3rd, 2017).
Motion was made by Paul Tillman and seconded by William
Southard to approve the minutes from March 13th, 2017.
Motion passed 2-0 (Everett abstained because he was not in
attendance at that meeting).

Motion was made by Paul Tillman and seconded by William
Southard to approve the minutes from the annual meeting held on
May3rd, 2017.
Motion passed 3-0.

7. Loan disbursement update – Mr. Morris stated the process of getting this money was still moving forward. The amount we will receive is just over $40,000 and will be used to add valves in the system so we can isolate smaller sections of the system when there is an issue causing water to be shut down.

8. Approve setting aside Bond payments to reserve account – A Motion was made by Paul Tillman and seconded by William Southard to set aside $35,000 into the districts reserve account for the purposes of having a bond payment set aside.
Motion Passed 3-0

9. Lease Agreement discussion for 5 acres Near Deep Meadow Farms There was discussion about renewing the lease between the Fire District and Jon Cohen. There will be an addition to the last contract to allow fire hydrants to be placed on the system if needed.

10. Max Frasier’s mobile home park water meter agreement - A Motion was made by Paul Tillman and seconded by Everett Bingham to allow the Manager to move forward with the contract presented to allow Max Frasier to add meters to each home in his trailer park. The contract will need to be completed and reviewed by the attorney. Motion Passed 3-0

11. Pump House repair discussion – There was discussion about the rotten siding and need to paint the pump house. It was decided the Manager would get bids to repair and repaint the structure as built.
12. Check Replacement- The manager explained that a second check was written for a lost check and presented the documentation to show the transaction.

13. ERU allocation discussion
- Champlain Oil – 1.5 addition ERU’s were granted to Champlain oil for their expansion. This brought to light the need to adopt a more in depth ERU allocation chart. A motion was made by Paul Tillman and seconded by William Southard to adopt the chart presented. Motion Passed 3-0

- Project – The Champlain Oil ERU allocation also brought to light that we do not have any record of ERU’s already allocated. Mr. Morris asked if he could hire Kaitlyn Morris to do a research project to determine ERU allocations and to add parcel numbers to each account. Paul Tillman made a motion Seconded by William Southard to Hire Kaitlyn Morris for $13.00 an hour to complete the ERU/parcel number project.

14. Any other information that can legally be discussed - None

15. Warrant – Everett Bingham made a motion to accept the warrant
with expenditures totaling:
Operations = $1,535.69
Project = $0
Total = $1,535.69

seconded by William Southard, Motion Passed 2-0

16. Meeting adjourned at 6:51

 

PRUDENTIAL COMMITIEE ASCUTNEY FIRE DISTRICT #2 NOTICE OF MEETING
6:00 PM, Monday, June 12, 2017
MARTIN MEMORIAL HALL, ASCUTNEY VERMONT

1. Call to order
2. Changes to the agenda
3. Elect a Chairman
4. Elect a Vice Chair
5. Set meeting date and time
6. Approve minutes for March 13th, 2017, and Annual Meeting
7. Loan disbursement update
8. Approve setting aside Bond payments to reserve account
9. Lease Agreement discussion for 5 acres Near Deep Meadow Farms
10. Max Frasier’s mobile home park water meter agreement
11. Pump House repair discussion
12. Check Replacement
13. ERU allocation discussion
• Champlain Oil
• Project
14. Any other information that can legally be discussed
15. Approve warrant
16. Adjournment

PRUDENTIAL COMMITIEE ASCUTNEY FIRE DISTRICT #2

NOTICE OF MEETING
6:00 PM, Monday, May 8, 2017
MARTIN MEMORIAL HALL, ASCUTNEY VERMONT

1. Call to order
2. Changes to the agenda
3. Elect a Chairman
4. Elect a Vice Chair
5. Set meeting date and time
6. Approve minutes for March 13th, 2017
7. Loan disbursement update
8. C-L 17 Update
9. Max Frasier’s mobile home park water reallocation to each home
10. NEMRC transition update
11. High Capacity Wells/ Fire Hydrant Discussion
12. Any other information that can legally be discussed
13. Approve warrant
14. Adjournment

Minutes
Ascutney Fire District No. 2
Annual District Meeting
Tuesday, May 2nd, 2017
[Draft 5/3/2017]

The legal voters of the Ascutney Fire District No. 2, in Ascutney, Vermont, are hereby notified and warned to meet at Martin Memorial Hall, at 5259 Route 5 in Ascutney, in the Town of Weathersfield, Vermont, on Tuesday, the second day of May, 2017, at 7:00 o’clock, P.M., to act on the following articles:

Voters attending were William Southard, Paul Tillman, Flo-Ann Dango, Marion Ballam, Nathalie Whitney, Everett Bingham, Betty Brooks, Ed Morris, Eleanor Pierce, Roger Newhall, and Dorothy Newhall.

Ed Morris, as Moderator, opened the meeting at 7:00 P.M.

Article 1: To elect a Moderator for a term of one year.

Everett Bingham nominated Ed Morris for the position of moderator for a one year term, and he accepted the nomination. There being no other nominations, voters unanimously elected Ed Morris as Moderator for a one year term.

Article 2: To elect a Member of the Prudential Committee for a term of three years.

Marion Ballam nominated Everett Bingham as a Member of the Prudential Committee for a three-year term. There being no other nominations, voters unanimously elected Everett Bingham as a Member of the Prudential Committee for a three-year term.

Article 3: To elect a Clerk for the District for a term of one year.

Betty Brooks made the motion, which was seconded by Marion Ballam, to nominate Nathalie Whitney as Clerk for the District for a one year term. There being no other nominations, voters unanimously elected Nathalie Whitney as Clerk for the District for a one year term.

Article 4: To elect a Treasurer for the District for a term of one year.

Nathalie Whitney made the motion, which was seconded by Betty Brooks, to nominate Marion Ballam as Treasurer for the District for a one year term. There being no other nominations, voters unanimously elected Marion Ballam as Treasurer for the District for a one year term.

Article 5: Shall the voters of the Ascutney Fire District No. 2 authorize the Prudential Committee to borrow money, if necessary, to pay current expenses in anticipation of fees in accordance with the provisions of Title 24, Section 1786, of the Vermont Statutes Annotated?

Roger Newhall made the motion, which was seconded by Marion Ballam, to authorize the Prudential Committee to borrow money, if necessary, to pay current expenses in anticipation of fees in accordance with the provisions of Title 24, Section 1786, of the Vermont Statutes Annotated. The vote in favor was unanimous; the motion carried.

Article 6: Shall the voters of the Ascutney Fire District No. 2 authorize the Prudential Committee to expend such grant monies, gifts, or bequests which may be received by the Ascutney Fire District No. 2, in accordance with the terms of said grants, gifts, or bequests?

Eleanor Pierce made the motion, which was seconded by Dorothy Newhall, to authorize the Prudential Committee to expend such grant monies, gifts, or bequests which may be received by the Ascutney Fire District No. 2, in accordance with the terms of said grants, gifts, or bequests. The vote in favor was unanimous; the motion carried.

Article 7: Shall the voters of the Ascutney Fire District No. 2 raise and appropriate money to pay indebtedness and other general expenses of the Fire District for the Fiscal Year beginning July 1, 2016 and ending June 30, 2017, and if so, how much?

Nathalie Whitney made the motion and seconded by Rodger Newhall to correct the dates to July 1, 2017 and ending June 30, 2018.

Ed Morris led discussion of the proposed budget. Ed explained that the projected revenues from last year were higher than expected with the addition of four homes from the Route 12 water line project. Expenses were down with the postponement of our first bond payment by the bond bank. Because of these two items the district is projecting to end the year with a $$41,786 surplus. Ed then proceeded to explain the proposed budget which is similar to last years with $1,064 dollars of the surplus being used to keep rates the same as last year. The rest of the surplus will be used to build a reserve for future bond payments and to complete some upgrade projects. The district’s finances are in good condition.

Marion Ballam made the motion, seconded by Rodger Newhall to raise and appropriate money to pay indebtedness and other general expenses of the Fire District for the Fiscal Year beginning July 1, 2017 and ending June 30, 2018. The vote in favor was unanimous; the motion carried.

Article 10: To transact any other business deemed proper to be brought before the Ascutney Fire District No. 2 Annual Meeting.

Betty Brooks Commented about how nice it is to have water when the power is out.
There was discussion about possible projects to replace broken meters and install more valves to isolate smaller sections of the system in case of future problems.
Rodger Newhall asked a question about meters or new lines in the Country Estates Mobile Home Park. Ed Morris stated that there were no current projects planned and that the meter replacement would end with the park. Everett Bingham stated that the district would start by replacing broken meters followed by commercial properties, houses and then the mobile home parks.

Roger Newhall made the motion, seconded by Nathalie Whitney to adjourn. The vote in favor was unanimous; the motion carried. The meeting adjourned at 7:29 PM.

PRUDENTIAL COMMITTEE