• Town of Weathersfield, Vermont

  • Town of Weathersfield, Vermont

  • Town of Weathersfield, Vermont

  • Town of Weathersfield, Vermont

  • 1
  • 2
  • 3
  • 4

Ascutney Fire District No. 2

 

POSITION OFFICIAL TERM EXPIRES
Moderator George Murray  
Prudential Committee Harold Pyke  
  William Southard  
  Everett C. Bingham  
District Clerk Gloria Murray  
District Treasurer Marion J. Ballam  
Collector Municipal Manager Until Revoked


Regular meetings are held the Second Monday of each month at Martin Memorial Hall.

Annual Meeting: First Tuesday in May
7:00 P.M.
Martin Memorial Hall


 

REGULAR MEETING OF THE PRUDENTIAL COMMITTEE
ASCUTNEY FIRE DISTRICT #2
6:00 PM, Monday, March 13th, 2017
MARTIN MEMORIAL HALL, ASCUTNEY VERMONT

MINUTES

Members in attendance:
Prudential Committee – William Southard and Paul Tillman
Manager – Ed Morris

1. Meeting was called to order by William Southard at 6:05 P.M.

2. Changes to Agenda – None

3. Approval of the Minutes from February13thth
Motion was made by Paul Tillman and seconded by William
Southard, motion passed 2-0.
4. Pump House Repairs- Mr. Morris explained that the two broken pipes in the pump house have been repaired and there are no other problems with the system, at this time.

5. High Capacity Wells/Fire Hydrant Discussion- Ed Morris asked about
the two high capacity wells at the end of Cherry Lane. There has been discussion about using them to supply a fire hydrant to protect the Village. Bill thought they had pumps in them and would be available. Ed Morris will do more research and come back to the committee.

6. Loan disbursement update – Mr. Morris stated he had received an
email from the engineer and has filed some paperwork. The process is still moving forward.

7. Annual Meeting Discussion- Ed Morris advised the annual meeting warning would have to be approved next month and asked if the board had anything they would like to see on it. Nothing was discussed. Mr. Morris stated he would review the Bylaws and get a copy to the board for review.

8. Capital Assets- Mr. Morris has completed the list of capital assets, as advised by the auditor, and will be completing the depreciation figures.

9. NEMRC – An employee of NEMRC came to the Town Office and helped set up the new financial management system. Mr. Morris is working with the finance department to enter in back data for the year. Soon there will be better and more up to date financial information monthly. Mr. Morris showed the Committee what the new warrants will look like.

10. Wages- Mr. Morris explained that he had done some more research and the NEMRC advisor stated the District should have a payroll and not be paying Steve Smith as a contractor. Ed is going to work with the Town to see if we could pay our employees through the Town System and increase Town Support, instead of contracting our own payroll service.

11. Any other information that can legally be discussed- None

12. Warrant – Paul Tillman made a motion to accept the warrant
with expenditures totaling:
Operations = $1,991.96
Project = $0
Total = $1,991.96

seconded by William Southard, Motion Passed 2-0

13. Meeting adjourned at 6:40

PRUDENTIAL COMMITIEE ASCUTNEY FIRE DISTRICT #2 NOTICE OF MEETING
6:00 PM, Monday, March 13, 2017
MARTIN MEMORIAL HALL
ASCUTNEY, VERMONT

Agenda for 6:00 PM, Monday March 13th, 2017 meeting of the Prudential Committee of Ascutney Fire District #2.

1. Call to order
2. Changes to the agenda
3. Approve minutes for February 13th, 2017
4. Pump house repair update
5. High Capacity Wells/ Fire Hydrant Discussion
6. Loan disbursement update
7. Annual Meeting Discussion
8. Capital Assets
9. NEMRC transition
10. Wages
11. Any other information that can legally be discussed
12. Approve warrant
13. Adjournment

REGULAR MEETING OF THE PRUDENTIAL COMMITTEE
ASCUTNEY FIRE DISTRICT #2
6:00 PM, Monday, February 13th, 2017
MARTIN MEMORIAL HALL, ASCUTNEY VERMONT

MINUTES

Members in attendance:
Prudential Committee –, William Southard and Paul Tillman
Manager – Ed Morris

1. Meeting was called to order by William Southard at 6:05 P.M.

2. Changes to Agenda – None

3. Approval of the Minutes from January 9thth
Motion was made by Paul Tillman and seconded by William
Southard, motion passed 2-0.


4. Pump House Repairs- Mr. Morris explained that the two broken pipes in the pump house are scheduled to be repaired Feb. 28th He stated Notices were being sent out by Nathalie in the next couple days. The repair will be completed starting at 9:00 P.M. and the system would be shut down for a few hours.

5. CL-17 Update- Mr. Morris explained that the CL-17 Chlorine
Analyzer is not useful for the district and that it discharges water constantly. This is a problem since there is no drain in the booster building. Mr. Morris has talked with the engineers to determine if this is a needed piece of equipment or not. Initial investigation is leaning towards not needing the CL-17 as long as we monitor chlorine daily.

6. Loan disbursement update – Mr. Morris stated he had received an
email from the engineer and has filed some paperwork. Not much has transpired, but he is still looking into the possibility of using the remainder of the funds to upgrade the system.

7. Any other information that can legally be discussed- Mr. Morris shared some information about how to bill the former Clair Murry building that has had the water shut off, but is still hooked to the system with intentions of using water in the future. Mr. Morris let the board know that his intention was to continue billing the property the base quarterly rate and allowing the bill to accumulate, instead of un-connecting and reconnecting the property. He stated the cost would be the same to the building owner either way, as long as interest is not charged. Mr. Morris will talk to the land owner and see if this is OK with them. Mr. Morris then asked the board to think about this and if they would like to discuss this issue, he would place it on the next agenda for consideration.
(No action was taken since this was informational only)

8. Warrant – Paul Tillman made a motion to accept the warrant
with expenditures totaling:
Operations = $2,478.56
Project = $0
Total = $2,478.56

seconded by William Southard, Motion Passed 2-0

9. Meeting adjourned at 6:35

PRUDENTIAL COMMITIEE ASCUTNEY FIRE DISTRICT #2 NOTICE OF MEETING
6:00 PM, Monday, Feb. 13, 2017
MARTIN MEMORIAL HALL, ASCUTNEY VERMONT

Agenda for 6:00 PM, Monday February 13th, 2017 meeting of the Prudential Committee of Ascutney Fire District #2.

1. Call to order
2. Changes to the agenda
3. Approve minutes for January 9th, 2017
4. Pump house repair update
5. CL-17 update
6. Loan disbursement update
7. Any other information that can legally be discussed
8. Approve warrant
9. Adjournment

Regular Meeting of the Prudential Committee

ASCUTNEY Fire District #2

6:00 PM, Monday, January. 9th, 2016

MARTIN MEMORIAL HALL, ASCUTNEY VERMONT

MINUTES

Members in attendance:

Prudential Committee – Everett Bingham, William Southard and Paul Tillman

Manager – Ed Morris

 

1. Meeting was called to order by Everett Bingham at 6:03 P.M.

2. Changes to Agenda – One Change was made to Approve the minutes

    from November 14th.

    Motion was made by William Southard and seconded by Everett Bingham, motion passed 2-0 and 1 abstained.

3. Approval of the Minutes from December 12th

    Motion was made by William Southard and seconded by Pau lTillman, motion passed 2-0 and 1 abstained.

4. Pump House Repairs- Mr. Morris explained that the two broken pipes in the pump house are scheduled to be repaired in early Feb. He stated he would give notice before the repair to water users because the system would be shut down for 

    a few hours one night.

5. Loan disbursement update – Mr. Morris stated he had received an email relating to the Bond that the remaining funds would probably not be able to be used. Mr. Morris stated that he would try to workwith the engineer to see if there is a

    way to get the money released.

6. Vermont Land Trust- Mr. Morris asked if we had land in land trust. Everett Bingham stated he believed the 5 acres with the two non-used wells were in land trust. It was then decided that we would not participate in the land trust proposal

    to use the land for exhibition.

7. Warrant – William Southard made a motion to accept the warrant with expenditures totaling:

                   Operations = $2,753.57

                   Project = $246,324.63

                   Total = $249,078.20

                   seconded by Paul Tillman, Motion Passed 3-0

8. Meeting adjourned at 6:40