• Town of Weathersfield, Vermont

  • Town of Weathersfield, Vermont

  • Town of Weathersfield, Vermont

  • Town of Weathersfield, Vermont

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Ascutney Fire District No. 2

 

POSITION OFFICIAL TERM EXPIRES
Moderator George Murray  
Prudential Committee Harold Pyke  
  William Southard  
  Everett C. Bingham  
District Clerk Gloria Murray  
District Treasurer Marion J. Ballam  
Collector Municipal Manager Until Revoked


Regular meetings are held the Second Monday of each month at Martin Memorial Hall.

Annual Meeting: First Tuesday in May
7:00 P.M.
Martin Memorial Hall


 

PRUDENTIAL COMMITIEE ASCUTNEY FIRE DISTRICT #2

NOTICE OF MEETING
6:00 PM, Monday, May 8, 2017
MARTIN MEMORIAL HALL, ASCUTNEY VERMONT

1. Call to order
2. Changes to the agenda
3. Elect a Chairman
4. Elect a Vice Chair
5. Set meeting date and time
6. Approve minutes for March 13th, 2017
7. Loan disbursement update
8. C-L 17 Update
9. Max Frasier’s mobile home park water reallocation to each home
10. NEMRC transition update
11. High Capacity Wells/ Fire Hydrant Discussion
12. Any other information that can legally be discussed
13. Approve warrant
14. Adjournment

Minutes
Ascutney Fire District No. 2
Annual District Meeting
Tuesday, May 2nd, 2017
[Draft 5/3/2017]

The legal voters of the Ascutney Fire District No. 2, in Ascutney, Vermont, are hereby notified and warned to meet at Martin Memorial Hall, at 5259 Route 5 in Ascutney, in the Town of Weathersfield, Vermont, on Tuesday, the second day of May, 2017, at 7:00 o’clock, P.M., to act on the following articles:

Voters attending were William Southard, Paul Tillman, Flo-Ann Dango, Marion Ballam, Nathalie Whitney, Everett Bingham, Betty Brooks, Ed Morris, Eleanor Pierce, Roger Newhall, and Dorothy Newhall.

Ed Morris, as Moderator, opened the meeting at 7:00 P.M.

Article 1: To elect a Moderator for a term of one year.

Everett Bingham nominated Ed Morris for the position of moderator for a one year term, and he accepted the nomination. There being no other nominations, voters unanimously elected Ed Morris as Moderator for a one year term.

Article 2: To elect a Member of the Prudential Committee for a term of three years.

Marion Ballam nominated Everett Bingham as a Member of the Prudential Committee for a three-year term. There being no other nominations, voters unanimously elected Everett Bingham as a Member of the Prudential Committee for a three-year term.

Article 3: To elect a Clerk for the District for a term of one year.

Betty Brooks made the motion, which was seconded by Marion Ballam, to nominate Nathalie Whitney as Clerk for the District for a one year term. There being no other nominations, voters unanimously elected Nathalie Whitney as Clerk for the District for a one year term.

Article 4: To elect a Treasurer for the District for a term of one year.

Nathalie Whitney made the motion, which was seconded by Betty Brooks, to nominate Marion Ballam as Treasurer for the District for a one year term. There being no other nominations, voters unanimously elected Marion Ballam as Treasurer for the District for a one year term.

Article 5: Shall the voters of the Ascutney Fire District No. 2 authorize the Prudential Committee to borrow money, if necessary, to pay current expenses in anticipation of fees in accordance with the provisions of Title 24, Section 1786, of the Vermont Statutes Annotated?

Roger Newhall made the motion, which was seconded by Marion Ballam, to authorize the Prudential Committee to borrow money, if necessary, to pay current expenses in anticipation of fees in accordance with the provisions of Title 24, Section 1786, of the Vermont Statutes Annotated. The vote in favor was unanimous; the motion carried.

Article 6: Shall the voters of the Ascutney Fire District No. 2 authorize the Prudential Committee to expend such grant monies, gifts, or bequests which may be received by the Ascutney Fire District No. 2, in accordance with the terms of said grants, gifts, or bequests?

Eleanor Pierce made the motion, which was seconded by Dorothy Newhall, to authorize the Prudential Committee to expend such grant monies, gifts, or bequests which may be received by the Ascutney Fire District No. 2, in accordance with the terms of said grants, gifts, or bequests. The vote in favor was unanimous; the motion carried.

Article 7: Shall the voters of the Ascutney Fire District No. 2 raise and appropriate money to pay indebtedness and other general expenses of the Fire District for the Fiscal Year beginning July 1, 2016 and ending June 30, 2017, and if so, how much?

Nathalie Whitney made the motion and seconded by Rodger Newhall to correct the dates to July 1, 2017 and ending June 30, 2018.

Ed Morris led discussion of the proposed budget. Ed explained that the projected revenues from last year were higher than expected with the addition of four homes from the Route 12 water line project. Expenses were down with the postponement of our first bond payment by the bond bank. Because of these two items the district is projecting to end the year with a $$41,786 surplus. Ed then proceeded to explain the proposed budget which is similar to last years with $1,064 dollars of the surplus being used to keep rates the same as last year. The rest of the surplus will be used to build a reserve for future bond payments and to complete some upgrade projects. The district’s finances are in good condition.

Marion Ballam made the motion, seconded by Rodger Newhall to raise and appropriate money to pay indebtedness and other general expenses of the Fire District for the Fiscal Year beginning July 1, 2017 and ending June 30, 2018. The vote in favor was unanimous; the motion carried.

Article 10: To transact any other business deemed proper to be brought before the Ascutney Fire District No. 2 Annual Meeting.

Betty Brooks Commented about how nice it is to have water when the power is out.
There was discussion about possible projects to replace broken meters and install more valves to isolate smaller sections of the system in case of future problems.
Rodger Newhall asked a question about meters or new lines in the Country Estates Mobile Home Park. Ed Morris stated that there were no current projects planned and that the meter replacement would end with the park. Everett Bingham stated that the district would start by replacing broken meters followed by commercial properties, houses and then the mobile home parks.

Roger Newhall made the motion, seconded by Nathalie Whitney to adjourn. The vote in favor was unanimous; the motion carried. The meeting adjourned at 7:29 PM.

PRUDENTIAL COMMITTEE

PRUDENTIAL COMMITIEE ASCUTNEY FIRE DISTRICT #2 NOTICE OF MEETING
6:00 PM, Monday, April 10, 2017
MARTIN MEMORIAL HALL, ASCUTNEY VERMONT

1. Call to order
2. Changes to the agenda
3. Approve minutes for March 13th, 2017
4. Loan disbursement update
5. Sign Annual Meeting Warrant
6. Max Frasier’s mobile home park water reallocation to each home
7. Budget Update
8. NEMRC transition update
9. Wages Continued
10. High Capacity Wells/ Fire Hydrant Discussion
11. Any other information that can legally be discussed
12. Approve warrant
13. Adjournment

The Ascutney Fire District #2 Annual Meeting scheduled for tonight, April 10th, 2017, has been cancelled.

REGULAR MEETING OF THE PRUDENTIAL COMMITTEE
ASCUTNEY FIRE DISTRICT #2
6:00 PM, Monday, March 13th, 2017
MARTIN MEMORIAL HALL, ASCUTNEY VERMONT

MINUTES

Members in attendance:
Prudential Committee – William Southard and Paul Tillman
Manager – Ed Morris

1. Meeting was called to order by William Southard at 6:05 P.M.

2. Changes to Agenda – None

3. Approval of the Minutes from February13thth
Motion was made by Paul Tillman and seconded by William
Southard, motion passed 2-0.
4. Pump House Repairs- Mr. Morris explained that the two broken pipes in the pump house have been repaired and there are no other problems with the system, at this time.

5. High Capacity Wells/Fire Hydrant Discussion- Ed Morris asked about
the two high capacity wells at the end of Cherry Lane. There has been discussion about using them to supply a fire hydrant to protect the Village. Bill thought they had pumps in them and would be available. Ed Morris will do more research and come back to the committee.

6. Loan disbursement update – Mr. Morris stated he had received an
email from the engineer and has filed some paperwork. The process is still moving forward.

7. Annual Meeting Discussion- Ed Morris advised the annual meeting warning would have to be approved next month and asked if the board had anything they would like to see on it. Nothing was discussed. Mr. Morris stated he would review the Bylaws and get a copy to the board for review.

8. Capital Assets- Mr. Morris has completed the list of capital assets, as advised by the auditor, and will be completing the depreciation figures.

9. NEMRC – An employee of NEMRC came to the Town Office and helped set up the new financial management system. Mr. Morris is working with the finance department to enter in back data for the year. Soon there will be better and more up to date financial information monthly. Mr. Morris showed the Committee what the new warrants will look like.

10. Wages- Mr. Morris explained that he had done some more research and the NEMRC advisor stated the District should have a payroll and not be paying Steve Smith as a contractor. Ed is going to work with the Town to see if we could pay our employees through the Town System and increase Town Support, instead of contracting our own payroll service.

11. Any other information that can legally be discussed- None

12. Warrant – Paul Tillman made a motion to accept the warrant
with expenditures totaling:
Operations = $1,991.96
Project = $0
Total = $1,991.96

seconded by William Southard, Motion Passed 2-0

13. Meeting adjourned at 6:40