• Town of Weathersfield, Vermont

  • Town of Weathersfield, Vermont

  • Town of Weathersfield, Vermont

  • Town of Weathersfield, Vermont

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REGULAR MEETING OF THE PRUDENTIAL COMMITTEE
ASCUTNEY FIRE DISTRICT #2
6:00 PM, Monday, June 12, 2017
MARTIN MEMORIAL HALL, ASCUTNEY VERMONT

MINUTES

Members in attendance:
Prudential Committee – Everett Bingham, William Southard
and Paul Tillman
Manager – Ed Morris

1. Meeting was called to order by Ed Morris at 6:02 P.M.

2. Changes to Agenda – None

3. Elect a Chairman- William Southard nominated Everett Bingham
as Chairman, seconded by Paul Tillman. Motion passed 3-0

4. Elect a Vice-Chair- Everett Bingham nominated William Southard
as Vice-Chair, seconded by Paul Tillman. Motion passed 3-0

5. Set Meeting Time and Date – Everett Bingham made a motion to meet the 2nd Monday of every month at 6:00, seconded by Paul Tillman. Motion Passed 3-0

6. Approval of the Minutes from March 13th, 2017 and the Annual Meeting (May 3rd, 2017).
Motion was made by Paul Tillman and seconded by William
Southard to approve the minutes from March 13th, 2017.
Motion passed 2-0 (Everett abstained because he was not in
attendance at that meeting).

Motion was made by Paul Tillman and seconded by William
Southard to approve the minutes from the annual meeting held on
May3rd, 2017.
Motion passed 3-0.

7. Loan disbursement update – Mr. Morris stated the process of getting this money was still moving forward. The amount we will receive is just over $40,000 and will be used to add valves in the system so we can isolate smaller sections of the system when there is an issue causing water to be shut down.

8. Approve setting aside Bond payments to reserve account – A Motion was made by Paul Tillman and seconded by William Southard to set aside $35,000 into the districts reserve account for the purposes of having a bond payment set aside.
Motion Passed 3-0

9. Lease Agreement discussion for 5 acres Near Deep Meadow Farms There was discussion about renewing the lease between the Fire District and Jon Cohen. There will be an addition to the last contract to allow fire hydrants to be placed on the system if needed.

10. Max Frasier’s mobile home park water meter agreement - A Motion was made by Paul Tillman and seconded by Everett Bingham to allow the Manager to move forward with the contract presented to allow Max Frasier to add meters to each home in his trailer park. The contract will need to be completed and reviewed by the attorney. Motion Passed 3-0

11. Pump House repair discussion – There was discussion about the rotten siding and need to paint the pump house. It was decided the Manager would get bids to repair and repaint the structure as built.
12. Check Replacement- The manager explained that a second check was written for a lost check and presented the documentation to show the transaction.

13. ERU allocation discussion
- Champlain Oil – 1.5 addition ERU’s were granted to Champlain oil for their expansion. This brought to light the need to adopt a more in depth ERU allocation chart. A motion was made by Paul Tillman and seconded by William Southard to adopt the chart presented. Motion Passed 3-0

- Project – The Champlain Oil ERU allocation also brought to light that we do not have any record of ERU’s already allocated. Mr. Morris asked if he could hire Kaitlyn Morris to do a research project to determine ERU allocations and to add parcel numbers to each account. Paul Tillman made a motion Seconded by William Southard to Hire Kaitlyn Morris for $13.00 an hour to complete the ERU/parcel number project.

14. Any other information that can legally be discussed - None

15. Warrant – Everett Bingham made a motion to accept the warrant
with expenditures totaling:
Operations = $1,535.69
Project = $0
Total = $1,535.69

seconded by William Southard, Motion Passed 2-0

16. Meeting adjourned at 6:51