Fire Commission Agenda and Minutes

Date:  Monday April 09, 2018 (04/09/18)

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Fire Commission Agenda
Martin Memorial Hall
5259 Route 5
Ascutney, VT 05030
April 9th, 2018
7:00 P.M.


1. Call to Order

2. Reorganization

3. Review 2018 Local Emergency Operations Plan

4. Future Agenda Items
    a. Ordinance Review
        1. HazMat Fire Services Reimbursement
        2. HazMat Response

5. Adjourn

Fire Commission
Martin Memorial Hall
5259 Route 5, Ascutney VT
Wednesday, April 9, 2018
7:00 PM

APPROVED 5/14/2018

Commission Members Present: Tim Austin
Nancy Nutile-McMenemy
Kelly Murphy
Darrin Spaulding
Members Absent: Josh Dauphin

Town Manager, Ed Morris

Others Present:
Jordan Bagalio Mike Lewallen Josh Compo
Mychael Spaulding Katie Cooper

1. Call to Order
Mr. Morris called the meeting to order at 7:00 PM.

2. Reorganization
Mr. Morris called for nominations for the chair. Mr. Spaulding nominated Ms. McMenemy. Ms. Murphy seconded it. All voted in favor.

Ms. McMenemy called for nominations for vice-chair. Ms. Murphy nominated Mr. Dauphin. Mr. Spaulding seconded it. All voted in favor.

Ms. McMenemy called for nominations for Commission secretary. There was discussion about secretary versus recording secretary. Ms. McMenemy referred to the Rules of Procedure for the Commission which called for a chair, vice-chair and secretary. Mr. Morris suggested appointing a recording secretary for now and discuss this again in the future. He said a recording secretary is all they have had in the past.

Motion: To appoint deForest as recording secretary.
Made by: Ms. Murphy Second: Mr. Austin
Vote: Unanimous in favor

The Commission agreed to try meeting on the second Monday of each month at 8:00 PM contingent upon Mr. Spaulding being able to rearrange his schedule.

3. Review of the 2018 Local Emergency Operations Plan
Mr. Morris explained that this is something the Town does annually. It is a state-mandated document. The Fire Commission was asked to review it before it goes before the Select Board next week for final review and adoption. It needs to be turned in to the State by May 1st. Amendments can be made to it throughout the year.

Ms. McMenemy asked for comments from the chiefs and deputy chiefs. Mychael Spaulding said he saw nothing wrong with it.

Mr. Spaulding said Michelle Smith's daycare can be deleted as it is no longer there. Bonnie Jarvis was not on the list and should be.

The new theater at the grange should be added to the list. Mr. Morris suggested holding off on the theater as they don't yet have a permit to operate. He then added that it may not need to be on the list at all as the list is more for high-risk groups, people who are not ambulatory and needing special assistance.

Motion: To accept it with the changes
Made by: Mr. Spaulding Second: Ms. Murphy
Vote: Unanimous in favor

The changes will be passed along to the Select Board.

4. Future Agenda Items
a. Ordinance Review
4.a.i. Weathersfield Fire Services Reimbursement Ordinance
4.a.ii. Hazardous Materials Response Ordinance
Mr. Morris said these items are being discussed by the Select Board. The Board wanted the Fire Commission to review them before the Board makes any changes to them (there are some changes that need to be made to both of them.) Ms. Murphy said the Select Board
wanted the fire services agreement and the hazmat ordinance to have the same language that they just talked about. They also mentioned finding out from mutual aid companies what the reimbursement rates were. There was a legal question about whether the volunteers could be reimbursed.

Mr. Morris asked the Commissioners to review both ordinances and be ready with comments or questions for the next meeting.

Ms. McMenemy cautioned against substantive discussions of items under “Other Business”.

Mychael Spaulding asked to have added to the list of future agenda items:
• Department relations
• Incident photography
• Complaint policy (both Town and Fire department)

Ms. McMenemy added policy review to the list. (Mr. Morris said that if the policies were going to be official, they have to be approved by the Select Board and not just by the Fire Commission.

Ms. Murphy added financial update to the list.

The next meeting will be on Monday, May 14th at 8:00 PM at the West Weathersfield fire station.

5. Adjourn
Motion: To adjourn the meeting
Made by: Ms. Murphy Second: Mr. Spaulding
Vote: Unanimous in favor

The meeting adjourned at 7:46 PM.

Respectfully submitted,
deForest Bearse